File Clerk

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.

Position Overview

The Criminal Justice Digital Design (CJDD) is an initiative that allows critical information, documentation, and evidence to be available on demand to trusted justice partners, when and where they need it. CJDD improves risk-based decision making by enforcement, prosecution and corrections to support timely case resolution and improve overall public safety. In addition, CJDD provides solutions that enable remote court hearings to be conducted more effectively by allowing justice partners to access and securely exchange information and documentation electronically during virtual court appearances.

The Digital Information and Repository solution will create a streamlined, digitized process for handling and updating criminal case documents with easy access to data and information, in alignment with the CJDD goal of enabling end-to-end sharing of information digitally.​ The digitization of Information will introduce an electronic process for criminal case documents, allowing the easy access to data and edits to digitized documents. Specifically, it will reduce printing, use smart forms, retrieve and share documents electronically or print form as required, improve legibility, allow simultaneous viewing. The Digital Information and Repository is being piloted across criminal courthouses in Toronto. The solution may be extended to various Ontario Court of Justice locations across the province if approval is received for Digital Information & Repository province-wide rollout.

What you will achieve in this role:

- Scan all active paper court documentation and upload into the new Digital Information and Repository Solution.
- Prepare paper based court documentation for scanning process such as removing paper clips, staples and sorting them in the correct order. This may also include unfolding sheets to ensure content is visible on the scanning surface
- Scan paper based court documentation and check for quality of scanned images
- Sort documents and index/file documents using the required naming conventions and uploading into the new solution
- Upload documents and packages to assigned folders

What you will bring to this role:

- You will scan all active paper court documentation and upload in the new Digital Information and Repository solution.
- Prepare paper-based court documentation for scanning process such as removing paper clips, staples and sorting them in the correct order. This may also include unfolding sheets to ensure content is visible on the scanning surface.
- Scan paper-based court documentation and check for quality of scanned images.
- Sort documents and index/file documents using the required naming conventions and uploading into the new solution.

We thank you for your interest in the position, however, only those who are qualified will be contacted

Inclusion and Equal Opportunity Employment

Our client is an equal opportunity employer committed to diversity and inclusion; creating an inclusive environment where all team members and clients feel like they belong. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Native American status or any other legally-protected factors. We seek applicants with a wide range of abilities, and we provide an accessible candidate experience; accommodations during the application process are available upon request.