Executive Assistant / PA for UHNW Family Office Belgravia, London £60,000 – £80,000 DOE

Role: Executive Assistant / Private PA – UHNW Family Office
Location: Belgravia, London (office based 4 days per week, 1 day WFH once settled)
Salary: £60,000 – £80,000 DOE
Benefits: generous annual discretionary bonus; medical insurance; enhanced pension; 25 days holiday; gifting and some travel
Hours: Monday to Friday, 09:00 – 18:00 (some flexibility on timings to suit schedules)
Start Date: ASAP – maximum 1 month notice period
Contract: Full-time, permanent

The successful Executive Assistant must have experience working in an UHNW family office or with an UHNW entrepreneur.

The Opportunity

A rare opportunity has arisen for an exceptional Executive Assistant / Private PA to join the private family office of an UHNW principal, based in beautiful offices in Belgravia. This newly created Executive Assistant role reports directly into an outstanding Chief of Staff, who is known for investing in, mentoring, and developing his team — making this a fantastic opportunity for an ambitious Executive Assistant or Private PA looking to grow their career at the very top level of private office support.

The principal splits his time internationally, and his standalone private office manages the full breadth of his business and personal interests — spanning finance, lifestyle support, private staffing, travel, fine art, jewellery, and his privately owned businesses. The pace is fast, the workload varied, and no two days will look the same. This Executive Assistant position will suit someone who is genuinely happy to roll their sleeves up: alongside exciting projects, there is plenty of detailed administration, from expense tracking and record keeping to creating and maintaining trackers across all work streams. As the role is newly created, the successful Executive Assistant / Private PA will have real scope to carve it out and make it their own, working closely with the Chief of Staff to build a well-oiled machine together.

Executive Assistant Responsibilities

• Support the Chief of Staff in managing the principal's diary, coordinating meetings and travel logistics across multiple businesses and family office interests
• Help prepare briefing materials, meeting packs, and background research for the principal
• Assist with inbox management, drafting routine correspondence, and tracking responses
• Manage a heavy, constant flow of communication from the principal, creating trackers and keeping all work streams up to date
• Coordinate logistics for meetings, both business and personal, including board meetings, investor calls, and business reviews
• Plan, research and manage complex travel, both private charter and commercial, visas, accommodation, detailed itineraries
• Provide proactive administrative support across constantly shifting priorities
• High-level event management and hospitality, from inception through to completion
• Track actions, deadlines, and follow-ups across the principal's portfolio, flagging and actioning items as needed
• Liaise with internal teams and external stakeholders to ensure smooth coordination and timely communication
• Assist with preparation and follow-up for key meetings
• Support special projects as required
• Liaise with the art team and maintain strict records and logistics
• Support the family office team with high-value asset management
• Manage expenses, budgets, and financial tracking
• Support the principal with anything and everything as required on the personal side to ensure his private life runs smoothly
• Working with the wider team to prepare properties ahead of the principal’s arrival
• Managing all health and wellness, medical and lifestyle appointments
• Act as a true right hand to the Chief of Staff
• Handle all information with absolute discretion and professionalism

The Ideal Executive Assistant Candidate

• A mid-level Executive Assistant / Private PA who has worked in a genuinely fast-paced environment managing busy workloads with constantly changing priorities
• The ideal Executive Assistant does not need to have worked as an EA before as long as they have transferrable administrative and operational skills like events, luxury travel or concierge
• Must have at least 3-4 years working in an office environment with strong MS skills and a good grasp of systems and processes
• Highly organised, with the ability to stay on top of multiple work streams without letting anything drop
• Comfortable and happy with detailed, day-to-day administration as well as more exciting project work
• Adaptable and not tied to a rigid job description — this Executive Assistant role rewards initiative
• Discreet, professional, and understands the demands of working at this level
• Comfortable with reasonable out-of-hours communication (largely via WhatsApp) and able to judge what can wait until morning

Executive Assistant Essential Requirements

• Proven experience in a fast-paced, high-pressure environment
• Exceptional organisational and tracking skills
• Impeccable discretion and professionalism
• Right to work in the UK
• Available within a maximum 1 month notice period
• Warm, outgoing and personable individual who is positive in stressful situations
• A creative problem solver and someone comfortable using their initiative

This is a truly exceptional opportunity for an Executive Assistant / Private PA to learn from an outstanding Chief of Staff and build a long-term career within a dynamic private office.

Unfortunately, due to the sheer volume of applications we receive, we are unable to respond to each one individually. Therefore, if you have not heard from us within five working days then sadly your application has been unsuccessful.

Marcilly Recruitment is a London and Dubai based recruitment firm specialising in business administrative and operational support and private household recruitment in the UK, Europe and Middle East.