Facilities Coordinator

Location: California State University San Marcos Corporation (CSUSM Corporation)

Appointment: Full-time, Regular with Benefits, Non-Exempt

*Based on health insurance coverage for employee + family

Competitive salary with outstanding low cost comprehensive medical, dental, and vision plans, life and disability insurance plans, Generous employer contributed 403(b) Retirement Plan with an 8% Employer Contribution - 100% immediate vesting - with a 3% Employee Contribution, great time off benefits to include 14 paid holidays and office closure the final week of the year and so much more! Full benefits and other information can be found on the CSUSM Corporation website, https://www.csusm.edu/corp/hr/benefits/summary.html.

Posted: March 26, 2025

Application Deadline: First review April 14, 2025 (Extended April 22, 2025) - Open Until Filled

Summary

Under the general supervision of the Property & Facilities Manager, the Corporation’s Facilities Coordinator is responsible for coordinating all aspects of the Corporation’s owned and leased facilities, ensuring they are well-maintained, safe, and functional by coordinating tasks such as, but not limited to, maintenance, repairs, and safety protocols.

Qualifications:

Education & Experience

• High School diploma or General Education Degree (GED) required
• Minimum of three (3) to five (5) years of relevant experience
• Computer experience, including but not limited to the following software: Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook (email), and internet browsers; Experience using Adobe Acrobat, Visio and online collaborative systems such as Microsoft Teams strongly preferred
• Experience with facilities management software preferred
• Record storage (paper & electronic) experience preferred

Knowledge, Skills & Abilities

• Working knowledge of building systems and maintenance procedures
• Basic understanding of electrical, plumbing mechanical concepts
• Working knowledge of health and safety regulations
• General understanding of building codes and Americans with Disabilities (ADA) requirements
• Ability to diagnose issues, troubleshoot problems, and find effective solutions to maintenance challenges
• Strong organizational skills required to include the ability to prioritize multiple tasks, manage schedules, and maintain detailed records
• Strong verbal and written communication skills to include the ability to communicate clearly and concisely with vendors, contractors, and internal stakeholders

Other Employment Requirements:

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect
Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21,
2017 as a condition of employment.

Mandated Reporter Classification = Limited Reporter

This position is subject to a background check including, but not limited to, employment verification, education
verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may
affect the application status of applicants or continued employment of current CSUSM Corporation employees who apply
for the position.

Must participate in CSUSM Corporation, CSU, and university-wide trainings as required.

Must have a valid driver’s license. Will be required to participate in the Department of Motor Vehicle (DMV) Employer Pull Notice Program (EPN).

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related instruction and to perform any other job-related duties requested by the supervisor.

Essential Duties and Responsibilities

Maintenance:

• Schedule and track routine maintenance tasks, including preventative maintenance for building systems, equipment, and facilities.

Vendor Coordination:

• Coordination and communication with external vendors that provide maintenance services.
  • Work with Corporation Admin Contracts team member to confirm vendor meets insurance requirements.
  • Obtain access for external vendors.
  • Relay basic information to include location of work, resources, parking instructions, etc.
  • Escalate issues to Property & Facilities Manager as needed.

Safety compliance:

• Follow safety policies, conduct regular building rounds, and address safety concerns.
• Always prioritize safety and risk management, and contact appropriate Corporation, and University personnel in case of an emergency.
• Active member of the Building Marshall team representing the Extended Learning Building.
• Required to become certified to drive Corporation Powered Cart.
• Drive Corporation Powered Cart.

Building systems oversight and support:

• Monitor building operating systems including HVAC systems, elevators, lighting, and ensuring their proper functioning.
• Conduct daily building rounds to capture aesthetics, signage, housekeeping and health and safety concerns/issues. Report findings and entering work tickets for corrective action.
• Support office space planning, including workspace allocation and office moves.

Tracking:

• Track maintenance activities and expenses related to facility upkeep.
• Provide regular reports to the Property and Facilities Manager
• Provide ongoing support in maintaining Facilities and Property Management paper and electronic files.

Communication and reporting:

• Provide updates on facility status, maintenance schedules, and any issues to relevant stakeholders.
• Meet regularly with Facilities and Property Manager to ensure a coordinated effort between all operational areas.
• Must be able to address customer service concerns in a positive, effective, and professional manner.

Performs other duties as assigned.

Supervision:

• This position will not directly supervise but may provide general direction to student assistant(s).

Latitude and Judgment:

• Poor judgment in performance of duties may result in missed deadlines, complaints, poor customer relations, and potential rework.

Work Environment

• The work environment will include normal office conditions and daily use of a computer Visual Display Terminal (VDT).
• Must be able to walk around ELB and other buildings as well as grounds surrounding the buildings.
• Must be able to drive the Corporation cart.
• Time physically at the desk compared to time physically around the buildings/grounds will be split approximately 50/50 percent.
• Will be expected to work on-site during scheduled work time.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
• Overtime and work outside of regular business hours may be occasionally required.

"JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW" NOTIFICATION - See website located at http://www.csusm.edu/clery/.

Application Procedure:

Please apply by clicking "Apply" and be sure to submit a cover letter and resume. CSUSM Corporation is an Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, ancestry, and veteran or military status or any other status protected by federal, state or local laws.

For questions or if you experience any difficulties with the online application process, please contact CSUSM Corporation Human Resources at (760) 750-4700 or hrcorp@csusm.edu.