Location
Port of Spain
Min Salary
0.00 TTD
Max Salary
0.00 TTD

The Export Logistics Administrator provides administrative and coordination support for export shipments, ensuring documentation is accurate, records are maintained, and shipments are tracked through to delivery. The role liaises with internal departments, customers, freight forwarders, shipping agents, and customs brokers to support timely export operations.

KEY RESPONSIBILITIES

  • Prepare and coordinate export documentation, including commercial invoices, packing lists, shipping instructions, and certificates of origin, where required.

  • Coordinate shipment bookings and collection arrangements with freight forwarders, shipping agents, and transport providers.

  • Liaise with sales, warehouse, and finance teams to confirm order details, product availability, and shipment readiness.

  • Track shipments and communicate delivery updates, delays, or documentation issues to relevant stakeholders.

  • Support customs clearance by supplying required documents and responding to requests from customs brokers.

  • Maintain accurate shipment records, correspondence, and electronic filing systems.

  • Check freight quotations and invoices against agreed rates and shipment details, escalating discrepancies.

  • Assist with shipment queries, discrepancies, and claims.

  • Prepare routine reports on shipment status, delivery timelines, and logistics costs.

  • Follow company procedures and applicable export documentation requirements.

PROPOSED QUALIFICATIONS AND EXPERIENCE

  • Certificate or diploma in Logistics, Supply Chain Management, Business Administration, or a related field.

  • At least two years’ experience in logistics administration, shipping, export coordination, or a similar role.

  • Working knowledge of export documentation and shipping processes.

  • Familiarity with Incoterms and customs clearance procedures would be an asset.

  • Proficiency in Microsoft Excel, Word, and Outlook; experience with an ERP or inventory system would be an advantage.

KEY COMPETENCIES

  • Strong attention to detail and accuracy.

  • Effective organisation and time management.

  • Clear written and verbal communication.

  • Ability to coordinate multiple shipments and meet deadlines.

  • Practical problem-solving and follow-up skills.

  • Ability to work collaboratively with internal teams and external service providers.

This draft is subject to client confirmation of responsibilities, qualifications, reporting structure, location, employment terms, and remuneration.