Export Documentation / Office Administration

Job Description: Export Documentation / Office Administration

1. EXPORT DOCUMENTATION

• Proofing shipping documents against shipping instructions and give instructions to forwarders and/or shippers
• Issue invoices and other required documents using the company system by entering the data from the shipping documents
• Sort and distribute original shipping documents to clients/agents and to the bank by using the Letter of Credit
• Handling discrepancy notices or other banking related cases for payment/ documents/Letter of Credit status
• Keep track of the status of shipments and/or documents
• Communicate with overseas offices and business partners such as suppliers, forwarders, shipping companies, as well as agents regarding shipping needs from the clients

2. OFFICE ASSISTANT/ADMINISTRATION

• Basic administrative work such as emailing, answering a phone, and faxing
• Scanning and filing of the documents
• Check in and record packages containing original shipping documents

3. ACCOUNTING ASSISTANT

• General Ledger, Cash Receipts, and Payment entries using MS Dynamics GP
• Set up and send wire transfers by using online banking system
• Balance bank sheets

4. OTHER DUTIES AS ASSIGNED

Required and Preferred Skills:

• Basic MS Word and Excel
• Multitasking, organizational, and communication skill
• Be able to follow directions precisely and pay attention to details
• Be able to think critically and link concepts together
• Observe and retaining information
• Be able to perform under fast paced work environment and with deadlines