Executive Assistant

Location
New York, NY

Job Type
Contract Full-Time

Pay Rate
$25.93

Excellent oral and written communication skills, attention to detail, maturity and judgment
Excellent organizational abilities and time management skills
team player with a positive attitude

Primary Responsibilities
Corporate Governance Executive Assistant supporting the Managing Director and
Attorneys in the Legal and Compliance Investment Management Division of Morgan Stanley with a focus on Corporate Governance and Board related matters and materials in connection with the Morgan Stanley Funds Board Meeting. Assist with Board Meeting Preparation every quarter including preparing, revising, gathering, distributing, coordinating and updating document and minutes trackers of various documents relating to Morgan Stanley Funds Board Meeting. Schedule Internal Senior Management and Chairperson Agenda Review Calls for the Main, Investment, Compliance and Insurance, Audit, Governance, and Closed-End Fund Committees.

Liaise with and respond to requests from the Board of Directors, outside counsel and their assistants.
Work with attorneys, and paralegals to provide Corporate Governance, Board and fund related information to internal and external parties.
Manage, update and schedule meetings for Managing Director’s calendar. Note vacation time for Directs.
Print out Managing Director’s calendar for the following day and place on letter tray. Go over any calendar conflicts; ask which meeting materials need to be printed (ask if color or double sided needed).
Answer Managing Director’s phone after 3 rings – send detailed caller information email; i.e.; date, time, and message or note if voicemail was left.
Check team mailbox and distribute mail.
Send out Weekly Team Meeting Agenda every Monday to Managing Director; revise as necessary.
Attend and take notes at weekly Corporate Governance team meetings; send any reminders and requests to team members.
Assist with MSDI and MSIM Inc. Board Meeting Preparation.
Assist with the preparation, printing and distribution of board books, internally, to chairpersons, and assist with Board Prep day of meeting.
Assist with Board room set-up in conference room’s day before meeting and with Board meeting clean up after meetings are done.
Distribute approved minutes for signature after board meeting, archive minutes and board materials.
Assist with all administrative and special requests as needed; schedule internal meetings, reserve conference rooms, draft and revise documents, etc.,
Provide back-up administrative support to the AIP team.

Skills required (essential)
At least five years of experience as a an Executive Assistant, including particular experience with respect to corporate governance and Board related matters and materials
Excellent oral and written communication skills, attention to detail, maturity and judgment
Excellent organizational abilities and time management skills
The ability and desire to take on and effectively prioritize multiple projects
A solid academic background
The capacity to work independently as well as be an effective team member
The ability to work in a fast-paced, dynamic and challenging environment
Excellent review and proof-reading skills
Excellent partnering skills with clients
Creative problem-solving skills and a strong work ethic
Possesses intermediate/high skills in various electronic software programs and platforms, including Microsoft office applications – PowerPoint, Excel, Word
Familiarity with or willingness to learn to use electronic delivery system for Board meeting materials

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