Executive Assistant

Dagen is recruiting an Executive Assistant for a small growing midstream company in the memorial area.

This is a direct hire in office position.

Position Summary

We are seeking a highly organized and proactive Executive Assistant to support the leadership team and employees of a growing oil and gas midstream company. This position will serve as a key administrative resource for the organization, providing executive-level support while assisting employees across all departments. The ideal candidate will be professional, adaptable, detail-oriented, and comfortable wearing multiple hats in a fast-paced, collaborative environment.

Essential Duties and Responsibilities

• Provide administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements.
• Coordinate and schedule internal and external meetings, conference calls, and company events.
• Prepare, edit, and format correspondence, presentations, reports, and other business documents.
• Manage expense reports, invoices, and other administrative documentation.
• Serve as a point of contact for vendors, customers, visitors, and business partners.
• Assist with office management duties, including ordering supplies, maintaining office equipment, and coordinating facility-related needs.
• Support Human Resources with onboarding activities, employee records, and company communications.
• Assist Accounting with invoice processing, expense tracking, and other administrative tasks as needed.
• Coordinate company functions, team meetings, and employee events.
• Maintain confidential information and exercise discretion when handling sensitive matters.
• Support special projects and provide administrative assistance to employees across all departments.
• Help ensure efficient day-to-day operations of the office.

Qualifications

• 5+ years of Executive Assistant, Administrative Assistant, or Office Manager experience.
• Previous experience supporting multiple leaders and departments preferred.
• Oil and gas industry experience is preferred, with midstream experience being a plus.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• High level of professionalism, discretion, and confidentiality.
• Self-starter with the ability to work independently and anticipate needs.
• Detail-oriented with strong problem-solving skills and a customer-service mindset.

Preferred Attributes

• Flexible and willing to assist wherever needed.
• Positive attitude and team-first mentality.
• Comfortable working in a small-company environment where responsibilities may extend beyond traditional executive support.
• Ability to build relationships with employees at all levels of the organization.