Executive Assistant

Location
New York City, NY

Job Type
Full-Time Regular

Pay Rate
$25.93

Executive Assistant

Work Location: 1 New York Plaza, New York, New York 10004

Wealth Management Risk is seeking an Executive Assistant to support the two Co-Heads of WM Field and Supervision Risk. A successful candidate will have at least 7 years’ experience in an administrative support or similar role. Prior experience supporting director or other high level executives is required. Supports executives and administrative staff in general office duties. Requires a high level of professionalism and business etiquette. Due to the confidential and sensitive nature of information to which the Executive Assistant may be exposed, discretion is required. Position calls for initiative, independence, and compliance. Must have strong flexibility in regard to the duties assigned, and the hours necessary to complete them.

Key Responsibilities will include, but are not limited to:

  • Administrative Assistance: Support for the Heads of WM Field and Supervision Risk and other senior team members
  • Telephone Coverage: Prioritize important calls with professionalism and judgment
  • Meeting Logistics: Coordinate senior management meetings, occasional town halls and other forums
  • Travel and Expense Management: Arrange business travel, book travel arrangements and prepare expense reports
  • New Hire Setup: Manage the new hire setup process in close coordination with team members, Administration and Technology
  • Backup Coverage: Provide backup support for colleagues during vacation / sick days
  • Special Projects: Other tasks in support of the day-to-day operations of the WM Risk organization

Required skills:

  • Excellent verbal and written communication skills
  • Proficiency in all Microsoft programs including Outlook, Word, PowerPoint and Excel
  • Detail-oriented, quick learner, and thorough with strong organizational skills
  • Ability to multi-task and meet deadlines with minimal supervision
  • Outstanding time management skills and sound judgment
  • Ability to handle sensitive and confidential situations with discretion, tact and diplomacy
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