New York, NY

Job Type
Contract Full-Time

Pay Rate

Job Responsibilities:

- Maintain executive calendars; schedule/reschedule meetings, coordinate with other assistants in organizing complex meetings with high level executives
- Provide telephone coverage by prioritizing and handling urgent calls with professionalism and good judgment; taking accurate messages and backing up other lines as needed
- Coordinate business travel, book travel arrangements, coordinate out-of-town meeting schedules and prepare travel and expense reports
- Arrange large group meetings including scheduling with all parties, booking appropriate rooms, arranging call-in numbers, organizing special meeting facilities, sending meeting confirmation emails and preparing and distributing meeting materials
- Provide administrative support for the team including coordinating employee onboarding, moves, and other office management responsibilities (e.g., floor access and entitlements)
- Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services
- Provide backup support for colleagues during vacation/sick days

Required Skills and Personal Attributes:
- Proficiency in all Microsoft programs including Outlook, Word, PowerPoint and Excel
- Excellent verbal and written communication skills required
- Detail-oriented and thorough; well organized with ability to multi-task and meet deadlines with minimal supervision, ability to find solutions to various administrative problems and prioritize work
- Outstanding time management skills and solid judgment
- Must be customer service oriented, strong commitment to teamwork, eager to assist colleagues and all members of the department

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