Executive Assistant

We are seeking a highly polished, proactive, and exceptionally organized Executive Assistant to provide high level administrative and strategic support. This role requires a sophisticated professional who can manage multiple priorities, maintain strict confidentiality, and serve as a trusted extension of the executive office.

The ideal candidate will thrive in a fast-paced commercial real estate environment and possess outstanding communication skills, business judgment, and the ability to anticipate needs before they arise.

Key Responsibilities

Executive Support

• Manage complex calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings with investors, brokers, tenants, attorneys, and senior leadership.
• Prepare agendas, presentations, briefing materials, and follow-up action items.
• Screen calls, prioritize communications, and respond on behalf of the executive when appropriate.
• Handle confidential business and personal matters with discretion.

Real Estate / Business Operations Support

• Assist with lease documents, proposals, contracts, and correspondence.
• Coordinate with property management, leasing, construction, and accounting teams.
• Track deadlines, projects, transactions, and follow-up items.
• Support meetings involving acquisitions, dispositions, developments, and tenant negotiations.
• Maintain organized digital and physical files.

Relationship Management

• Act as liaison with high-profile business contacts, partners, vendors, and community leaders.
• Represent the executive office with professionalism and warmth.
• Build strong internal relationships across departments.

Personal / Lifestyle Support (as needed)

• Manage reservations, events, scheduling, and select personal tasks.
• Coordinate special projects and family-related logistics when requested.

Qualifications

• 5+ years supporting a C-level executive, owner, or senior principal.
• Experience in commercial real estate, finance, legal, or private office preferred.
• Strong Microsoft Office skills (Outlook, Excel, PowerPoint, Word).
• Exceptional writing, grammar, and communication abilities.
• Highly discreet, loyal, and trustworthy.
• Strong problem-solving skills and ability to work independently.
• Poised, polished, and professional presence.
• Bachelor’s degree preferred.

Preferred Traits

• Anticipates needs before being asked
• Calm under pressure
• Resourceful and solutions-oriented
• Detail obsessed
• Service-minded with executive presence
• Flexible with changing priorities