1585 Broadway, NY

Job Type
Full-Time Regular

Pay Rate

3-6 years of experience; possibly 2 years if very sharp. Global Operations is hiring an Administrative Assistant in New York to support the Global Operations Divisional Management team. Successful candidate will have a roll up your sleeves “can do” mindset.

Executive Administrative Support:
• Serve as administrative coverage for Global Operations Divisional Management team including Global Operations Chief Operating Officer
• Inclusive of schedule management, arrangement of travel and expense processing and support of visiting senior management and external clients

Management Support:
• Coordinating the agenda, presenters and associated meeting materials and logistics for Global Operations senior management meetings
• Arrange conference calls and multi point video conferences - taking full ownership of all associated logistics including room reservations and multimedia bookings

Communication Management:
• Support Global Operations communications from Global Head of Operations and Chief Operating Officer
• Provide support and technical assistance to team– liaising with technical support team when required
• Partner with multimedia on coordination for open forums and global management meetings
Skills Required
• Microsoft Office suite
• Strong organizational skills with the ability to multi task and prioritize
• Ability to work under pressure
• Confident and professional communication skills
• Ability to observe and exercise an awareness to read situations
• Fast learner and able to quickly pick up new systems and processes
• Build good working relationships across the firm
• Operate with the highest discretion
• Proactive, driven and articulate
• Attention to detail
• Able to demonstrate common sense and work on own initiative

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