Job Description

Our client is a transportation security leader, and they urgently seek a Bilingual, Secret Security Cleared, Executive Assistant for a 7 month term contract with the possibility of extension.

The role of the Executive Assistant will be to provide senior-level administrative support to the CEO, including scheduling of activities, calendar maintenance, writing correspondence, answering inquiries, preparation and travel arrangements, expense reconciliation, and accurate file maintenance and management. You will be responsible for several key areas as described below;

  • Calendar management - maintain a short, medium and long-term calendar of activities for the CEO and President, related correspondence, meeting details, and logistics coordination
  • Meeting and Agenda preparation -maintain a system to ensure the CEO and President are fully briefed for internal and external meetings; including preparing agendas, coordinating or writing papers, producing minutes and actions items
  • Managing and monitoring expenses for the CEO
  • Act as a recording secretary for all board and committee meetings, prepare and maintain minutes, and assist with presentation preparation.

The Ideal Candidate will have post secondary education and a minimum of five years of administrative experience in a professional, client service driven and fast-paced environment supporting senior leadership. The candidate will demonstrate exceptional organizational skills and impeccable attention to detail. They will express a high degree of professionalism in dealing with diverse groups of people, and make appropriate, informed decisions regarding priorities and available time. They can complete a high volume of tasks and projects with little or no guidance while maintaining high integrity and discretion in handling confidential information. Fluency in English & French will be essential. Previous experience working for a public sector entity, support a Director or above would be ideal.

MUST have or the ability to obtain a Secret security clearance

If you are available immediately for contract work, speak English & French and hold the valid Secret Security us immediately to join this unique and intimate crown corporation. Contact us at to discuss further.

What will make you stand out:

  • Experience organizing, maintaining and revising filing systems
  • Government experience
  • Ability to multi-task and work with cross-functional teams
  • Superb time-management and organizational skills
  • Advanced knowledge of MS Office
  • Strong interpersonal and communication skills


Position Id
Full-Time Temporary
Ottawa ON