Executive Assistant | Level 2

Location
New York City, NY

Job Type
Contract Full-Time

Pay Rate
$25.93

Executive Assistant Level 2

Duration: 12 Months

Pay Rate: $25.93

Work Location: 1585 Broadway, New York, New York 10036

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Responsibilities

The role will be responsible for a variety of administrative tasks to support senior TPPM individuals and the broader TPPM organization.

Specific responsibilities

  • Manage calendars, schedule meetings and set up conferences across multiple time zones
  • Assist with various administrative aspects of the team, including but not limited to monitoring email, answering phone calls, mail services, general copying, filing and scanning
  • Organize internal and external meetings, including logistics, attendees, materials and communications
  • Schedule all staff travel within allocated budget, producing travel itineraries and expense reports
  • Assist with organization and planning for TPPM wide calls and communications , including drafting of emails and PowerPoint slides to support delivery of key organization wide messages
  • Assist with onboarding of new staffs , including organization of materials , system access and sharing of basic TPPM organizational information
  • Work closely with TPPM teams to support on human resource related requests and facilitate the process of advertising for open roles
  • Support TPPM PMO team to solicit, gather and analyze staff feedback collected through pulse surveys

Qualifications and experience

The successful candidate will have experience in an executive administrative role. More specifically, qualifications ought to include:

  • Minimum of 1-3 years’ experience in an administrative assistant role, working with C-suite executives in global organizations, preferably in Banking or Financial Services organizations
  • Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task
  • Advanced Microsoft Office (Word, Excel, Outlook and PowerPoint) skills
  • Ability to handle confidential materials in a professional manner
  • Excellent communication (written and verbal) skills and proven ability to effectively interact with team members
  • Bachelor’s degree or equivalent combination of training and experience preferred

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