Executive Assistant | Level 2

Location
New York City, NY

Job Type
Contract Full-Time

Pay Rate
$29.96

Executive Assistant Level 2
Duration: 9 Months
Pay Rate: $29.96
Work Location: 1585 Broadway, New York, New York 10036 _____________________________________________________________________________

Required Skills:

  • Multitasking, teamwork, attention to detail
  • Providing administrative support to current admin team, including possible coverage of high level executives and deal teams
  • Professional attitude, attention to detail

Key job functions:

  • Become the go-to person for admin team backup
  • Administration: Backup phones for investment team as needed
  • Calendar: Backup primary Executive Assistant as needed; organize details of internal and external meetings, special events, conference calls, and conferences. This includes reserving rooms; placing catering orders; creating client-related agendas; creating and printing, mailing, or emailing presentation materials associated with meetings.
  • Travel & Expense: international and domestic travel as needed if primary Executive Assistant is out of the office, including securing appropriate visas. Submitting and reconciling all expenses, check/invoice requests
  • Client reporting: update presentation materials and excel spreadsheets, as needed
  • Ad hoc projects and requests will form a large part of the responsibilities associated with this role
  • Willingness to be flexible and juggle multiple deadlines simultaneously is important

Skills:

  • Experience working with Microsoft office suite is required, with particular expertise in PowerPoint and Excel. Concur also required.
  • Strong written and oral communication skills.
  • Time management skills, ability to work independently
  • Attention to detail
  • Bachelor’s degree preferred
  • Resourcefulness and ability to solve problems creatively is extremely important.
  • Experience at a financial institution and familiarity with financial markets is required. An interest and willingness to learn is more important
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