Executive Assistant | Level 2

Location
New York City, NY

Job Type
Contract Full-Time

Pay Rate
$25.93

Executive Assistant Level 2

Duration: 12 Months

Pay Rate: $25.93

Work Location: 1585 Broadway, New York, New York 10036

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Communication skills are key***

Morgan Stanley is looking to hire an Administrative Assistant to support a senior individual within our Human Resources department, as well as backup support to the senior management of the team.

RESPONSIBILITIES

  • Providing telephone coverage, including responding to inquiries, properly routing calls, and taking detailed messages
  • Maintaining managers’ office calendars and scheduling
  • Use of excellent judgment with both internal and external clients, and able to re-prioritize calls and calendar accordingly
  • Submitting, maintaining and monitoring expense reports and vendor payments
  • Coordination of larger staff meetings, including calendar, room booking and technology needs
  • Reviewing incoming mail and taking appropriate action
  • Exposure to highly sensitive information as it relates to firm and potentially staff
  • Coordinating travel schedules, arrangements, and agendas in preparation for on-site and off-site meetings, conferences and events
  • Providing backup coverage for other senior individuals as needed
  • Performing related duties as assigned

REQUIREMENTS

  • Prior HR / administrative or related experience, 1-2 years ideally
  • Financial Services and/or Human Resources experience preferred
  • Excellent written, verbal and interpersonal communication skills
  • Attention to detail
  • Flexible attitude and excellent judgment skills
  • Ability and willingness to manage multiple priorities in a professional manner
  • Highly service-oriented individual with the ability to work well both as an individual contributor and as part of a team
  • Able to take independent initiative for action within areas of responsibility
  • Highly trainable with ability to learn and open to taking on new projects
  • Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
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