Executive Administrative Assistant

Executive Administrative Assistant (Real Estate & Accounting Focus)

📍 North Andover, MA
💼 Full-Time Onsite
💰 $65,000 – $80,000 DOE

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About the Opportunity

A well-established and growing real estate organization is seeking a highly organized and detail-oriented Executive Administrative Assistant to support senior leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and has a strong background in bookkeeping and administrative support.

Approximately 60% of this role is accounting/bookkeeping and 40% administrative support, making it a great fit for someone who enjoys both numbers and operations.

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Key Responsibilities

Accounting & Bookkeeping (60%)

• Manage accounts payable and receivable processes, including invoice tracking and payment processing
• Post and reconcile transactions within property management/accounting systems (Yardi experience a plus)
• Perform bank and credit card reconciliations
• Assist with month-end close and preparation of financial reports
• Track and record financial activity, including investments and contributions
• Prepare tenant billings including utilities, snow removal, taxes, and insurance
• Manage tenant security deposits and related documentation
• Support commission calculations and periodic financial reporting
• Maintain accurate digital records and documentation

Administrative Support (40%)

• Provide direct administrative support to senior leadership, including calendar and task management
• Coordinate travel arrangements and scheduling
• Assist with lease preparation, amendments, and related documentation
• Handle tenant communications, including collections and issue resolution
• Maintain and track certificates of insurance (COIs)
• Support office operations, including phone coverage and general administrative tasks
• Assist with marketing efforts such as posting available properties
• Maintain organized filing systems and tracking spreadsheets

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What We’re Looking For

• 3+ years of experience in an administrative, accounting, or similar hybrid role
• Strong bookkeeping/accounting knowledge (AP/AR, reconciliations, reporting)
• Experience in real estate, property management, or a related industry strongly preferred
• Proficiency with accounting or property management systems (Yardi a plus)
• Highly organized with exceptional attention to detail
• Ability to manage multiple priorities and follow through with urgency
• Strong communication skills and professionalism when interacting with tenants and leadership
• Self-starter with a process improvement mindset

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Why This Role Stands Out

• High-impact role with direct exposure to leadership
• Variety in responsibilities—no two days are the same
• Opportunity to improve systems and processes
• Stable and growing organization