Position Id

Contracts Specialist - $29/hour
Phoenix, AZ

The State of Arizona is looking for a Contracts Specialist.

This is a full-time, 40 hour/ week position from 8:00AM - 5:00PM.


    • Manages all post-award aspects of contracts/grant agreements, including Intergovernmental and Interagency Agreements. Ensures the Division's strategic objectives are achieved by participating in the development of Standard Work.
    • Authorizes payments, collects/ reviews required reports, prepares grant/contract amendments, reviews and enters budgets into the Division’s financial system, monitors for contract compliance, completes sub-recipient risk assessments on an annual basis, and prepares various reports and correspondence.
    • Coordinates and ensures the quality of the work product and efficiency of procedures. Builds effective business relationships with federal, state and tribal agencies as well as community partners.
    • The position primarily serves to administer contracts, provides training and technical assistance to contractors, coordinates and participates in on-site or virtual monitoring throughout the state, and ensures required and critical contract documentation is maintained and tracked (e.g., sub-recipient forms, financial audits, insurance documents, reports, and invoices).
    • Attends required meetings and trainings. Responsible for the timeliness, accuracy and quality of all aspects of the contract work products. In-state travel is required.
    • Coordinate with the Office of Procurement and program staff in the development and execution of contract/grant documents as necessary. Process grant/contract amendments (e.g. contract extensions, Scope of Work revisions, and contract/grant reimbursement ceiling adjustments, etc.) and invoices as necessary.
    • Conduct desk monitoring of contracts/grants, including but not limited to ensuring contract/grant compliance with federal and state laws, regulations and Department policies and procedures.
    • Review for acceptability of fiscal and programmatic reports, insurance and audit documents, and fingerprint and central registry as appropriate.
    • Review contractor budgets and work with fiscal staff to track contractor expenditure patterns.
    • Complete all necessary documents and tasks for newly established contracts/grants.
    • Draft Demands for Assurance/Letters of Concern correspondence as requested.
    • Coordinate on-site or virtual grant/contract Compliance Reviews of contractors throughout the state.
    • Conduct administrative and fiscal components of the compliance review. Assist in programmatic component of compliance review when requested.
    • Prepare and distribute the monitoring report.
    • In-state travel. Contact with vulnerable adults.
    • Upon request, and in coordination with the program, fiscal, and other staff (as necessary), provide contract/grant related training to contractors.
    • Provide timely, appropriate, and professional technical assistance.
    • Document the technical assistance process/outcomes and take appropriate action as warranted by the situation.
    • Ensure accurate contractual related information is captured in the data tracking systems.
    • Maintain current and complete contract files.
    • Ensure critical activities and issues are documented in contract files.
    • Communicate with providers when corrections are required to ensure documentation is in compliance.
    • Complete an annual risk assessment and evaluation for each contract/grant agreement, including sub-recipient information and fact sheets.
    • Manage division assigned contracting and grant efforts that impact services statewide.
    • Carry out a variety of contract/grant related tasks.
    • Administer contracts/grants in compliance with applicable contracting laws, regulations, policies and procedures.
    • Initiate and/or review contract/grant documents for completeness.
    • In collaboration with the program staff, prepare and review Corrective Improvement Plans (CIP).
    • Track contractor responses to CIP and items within the report of findings.
    • Work with the program staff to ensure timely distribution of responses.
    • Ensure up-to-date information is documented in the monitoring tracking system.
    • Participate in the formulation and execution of Division Standard Work.
    • Participate in analyzing and evaluating work procedures for the unit.
    • Other duties as assigned as related to the position (typically 5% - 10%)


    • Prefer a Bachelor's degree in business or public administration, management, finance or other related field and 1 year of contract management experience which includes preparing professional level documents and analyzing numerical/financial data;
    • OR 3 years of contract management experience which includes preparing professional level documents and analyzing numerical/financial data.
    • Clean 7-year background check required.

    For more information, contact Christine Hawn at 602 788-5890 ext 123 or email at