Contracts & Billing Coordinator

Join a Growing Organization Where Your Accuracy and Organization Make an Impact

Our client, a well-established and growing organization in Southern New Hampshire, is seeking a detail-oriented Billing & Contracts Coordinator to join their team. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working with multiple departments, and takes pride in delivering accurate billing and contract administration.

In this role, you'll play a key part in ensuring customer purchase orders, contracts, and invoices are processed accurately and efficiently while supporting internal teams and maintaining exceptional customer service.

What You'll Do

• Process and maintain customer purchase orders, contract revisions, and related documentation.
• Enter and update information within the company's accounting system, ensuring data accuracy.
• Generate and submit customer invoices, including supporting documentation and required reports.
• Monitor billing activity and maintain internal tracking systems for contracts and invoice status.
• Audit billing records to identify discrepancies and resolve issues promptly.
• Coordinate with project teams and internal departments to ensure timely and accurate invoicing.
• Submit invoices through a variety of customer billing portals.
• Process billing corrections and account adjustments as needed.
• Maintain organized billing records and customer-specific billing requirements.
• Communicate with customers regarding invoice questions and resolve billing discrepancies.
• Collaborate with customers' Accounts Receivable departments to facilitate timely payments.
• Assist with collections reporting and provide updates on outstanding receivables.
• Cross-train with other departments and support special projects as assigned.

What We're Looking For

• 2+ years of Accounts Receivable, Billing, Contract Administration, or related experience preferred.
• Experience processing customer purchase orders and invoices.
• Strong data entry skills with exceptional attention to detail.
• Proficiency in Microsoft Office, especially Excel; experience with Pivot Tables and VLOOKUPs is highly preferred.
• Experience working within ERP or accounting systems (SAP, Oracle, Sage, Intacct, or similar is a plus).
• Comfortable managing multiple priorities while meeting deadlines.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Positive attitude with a collaborative, team-first approach.

What You'll Enjoy

• Stable, full-time opportunity with a growing organization.
• Collaborative and supportive team environment.
• Opportunity to work with modern accounting systems and business processes.
• Variety in your day with cross-functional interaction and meaningful responsibilities.
• Competitive compensation and comprehensive benefits package.