Commercial Real Estate Paralegal – Job Description

Position Summary

The Real Estate Paralegal is responsible for managing residential and/or commercial real estate transactions from contract through post‑closing. This role requires strong attention to detail, excellent communication skills, and the ability to coordinate effectively with clients, agents, lenders, and settlement service providers.

Key Responsibilities

Buyer-Side Transaction Management

• Manage the full lifecycle of purchase files from initiation through post‑closing.
• Review title commitments and ensure all requirements are satisfied prior to closing.
• Address routine title issues and collaborate with supervising attorneys on more complex matters.
• Coordinate with real estate agents and settlement companies to obtain required documentation and finalize settlement statements.
• Arrange for receipt of seller documents and schedule closing appointments with buyers and agents.

Seller-Side Transaction Management

• Manage the full lifecycle of seller files from initiation through closing.
• Work with agents and buyer-side settlement companies to gather required documents and finalize settlement statements.
• Draft seller documents, including deeds and related closing materials.
• Coordinate closing logistics with sellers and listing agents.
• Transmit completed seller packages to the buyer’s settlement company.

General Support & Administrative Duties

• Maintain consistent file updates and ensure a high-quality client experience.
• Provide assistance to other paralegals as needed.
• Prepare files and summary materials for coverage during planned time off.
• Serve as a backup notary when required.

Key Performance Expectations

• Successfully manage approximately 20–30 files per month with accuracy and efficiency.
• Respond to emails and phone calls within 24 hours.
• Maintain a high level of accuracy on settlement statements and minimize errors.
• Support additional tasks or projects as assigned.

Details