Chief of Materials Management

Date Posted
3/01/2019

City
Atlanta

State
GA

Job Type
Full-Time Regular

 
Job Description

Chief of Materials Management
MARTA, Atlanta, Georgia

JOB SUMMARY: The Chief of Materials Management provides direction and oversight for materials management, small purchases, and administrative services functions, including planning, management, supervision, and coordination as they relate to the operation, and maintenance of the MARTA System. Materials management and purchases are the primary functions. This person will direct purchasing and inventory programs and processes and ensures adherence to approved standards. Oversees the management of the process of provisioning inventory items for new equipment purchases and ensures item records are established in Oracle. Oversees the process of maintaining Oracle inventory and purchasing file integrity and uninterrupted daily transaction processing. Participates in development and maintenance of the Oracle inventory and Purchasing modules and works with the Information Technology Organization to ensure efficient operations. Oversees planning for newly acquired buses, rail cars, track, structures, and train control systems. Directs and oversees testing changes to Oracle Purchasing, Inventory, and new modules. Oversees the management of represented employees in accordance with the Labor Agreement and applicable work rules.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Materials:

  • Oversees establishment, management, and operation of the Authority's warehouses, storerooms, and material distribution activities.
  • Ensures adequate storage and availability of new materials, and appropriate disposition of obsolete, damaged, scrap or excess equipment, materials and supplies.
  • Oversees development and implementation of policies and procedures to control inventory levels and investment and material distribution functions, utilizing state-of-the-art techniques.
  • Develops and directs Office safety and training programs.

Inventory/Purchasing:

  • Manages inventory so that stock items and levels meet material needs for operations, yet are economical, as reflected by good inventory turnover performance.
  • Establishes policies and procedures and directs activities that determine items to be added or deleted from inventory.
  • Monitors to ensure management policies and procedures are followed so financial records are correct and daily operating needs of other organizational elements (i.e., Purchasing, Stores, Accounting) are met.
  • Directs small procurement programs and processes and ensures adherence to approved cost, quality, and deliverable standards. Ensures procurement sources deliver within the time specified and that agreed upon quality, quantity, and price terms are met and delivery is on schedule. Ensures a continuous effort to establish and maintain sound and appropriate business relations with vendors.

Administrative Services:

  • Directs the efficient management of administrative services, including reprographic support, records center mail services, P-Card issuance and administration, moving, cellular communications and mail services.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

  • Bachelor's Degree in Business Administration or related field required
  • Ten years of progressively responsible professional experience in purchasing, materials management, and associated administrative functions for a large organization required, preferably a multi-modal public transit authority located in the United States
  • Experience in or broad knowledge of federal requirements for contracts funded with federal financial assistance.
  • Advanced degree in business administration (Master of Business Administration) highly desirable. In lieu of a degree, equivalent work experience may be substituted on a year-for-year basis.
  • Experience managing a union and nonunion environment
  • Good understanding of systems and processes

CERTIFICATES, LICENSES, REGISTRATIONS

  • Desirable public contracting or government contracting certifications include: Certified Public Purchasing Officer (CPPO) and/or Certified Federal Contracts Manager (CFCM).

LANGUAGE SKILLS

  • Excellent written and verbal communications skills required.
  • Ability to read, analyze, and interpret technical specifications, financial reports, and legal documents.
  • Ability to respond promptly to routine and complex inquiries or complaints from internal stakeholders, executive management, Board members, customers, regulatory agencies, members of the business community and local governmental jurisdictions.
  • Ability to effectively present information in writing, verbally, or graphically to executive management, public groups, and the MARTA Board of Directors.

MATHEMATICAL SKILLS

  • Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

  • Must possess superior analytical skills and sound professional judgment.
  • Must have the ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Must be able to “problem solve” in a collaborative environment, taking into account differing priorities and points of view among internal stakeholders, particularly at the executive management level.

PHYSICAL DEMANDS

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; communicate effectively.

WORK ENVIRONMENT

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • Work is ordinarily performed in a standard office environment.

AMERICAN WITH DISABILITIES ACT

  • If you are a qualified individual with a disability, you have the right to request that MARTA make reasonable accommodations in order to help you accomplish your work, which must still be performed in all its essential functions.

CORE COMPETENCIES

  • Communication: The ability to plan and deliver oral and written communications that make an impact and persuade their intended audiences.
  • Developing Others: The ability to delegate responsibility and to work with others and coach them to develop their capabilities.
  • Managing Performance: The ability to take responsibility for one’s own or one’s employees’ performance, by setting clear goals and expectations, tracking progress against the goals, ensuring feedback, and addressing performance problems and issues promptly.
  • Customer Orientation: The ability to demonstrate concern for satisfying one’s external and/or internal customers.
  • Analytical Thinking: The ability to tackle a problem by using a logical, systematic, sequential approach.







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