Business Operations Coordinator

Location: California State University San Marcos Corporation (CSUSM Corporation)

Appointment: Part-time, Non-Exempt (20 hours/week)

Application Deadline: First review November 3, 2025 (Extended November 24, 2025) Open Until Filled

Summary

The Business Operations Coordinator will support programs operated by Center for Research and Engagement in STEM Education (CRESE). This will include administrative support and budgeting/accounting operations for the center’s K12 STEM education outreach programs as well as support of externally funded projects involving STEM training, education, and research. The Business Operations Coordinator will work closely with and report to the Program Director, while also interfacing with the Program Coordinator and CRESE faculty.

Qualifications

Education & Experience

• Bachelor’s degree required; Three (3) years related experience required; Five (5) or more years related experience preferred; Certifications in field preferred
• Experience working as part of a team to complete projects in a fast-paced environment
• Experience communicating or working with people external to the organization

Knowledge, Skills & Abilities

• Proficiency in budget development, tracking, and reconciliation, with the ability to run financial reports and extrapolate and compare relevant data
• Experience working with procurement systems including knowledge of requisitions, purchase orders and invoices, and basic accounting principles
• Experience with human resource functions, with the ability to coordinate with the HR department to manage onboarding and compliance requirements for employees
• Strong communication skills, including the ability for clear oral and written communication, English grammar, spelling, and punctuation
• Effective problem-solving skills, including identifying, researching, analyzing, and evaluating information to resolve problems proactively
• Ability to take initiative and independently plan, organize, coordinate and perform work
• Excellent organizational skills necessary to handle multiple tasks and achieve results
• Proven ability to work as a team player and demonstrate professionalism
• Professional experience working with a diverse population
• Ability to handle sensitive interpersonal interactions at all levels
• Knowledge of office methods, intermediate Microsoft office user (Word, Excel, PowerPoint), Teams or other collaborative systems
• Knowledge of financial software for procurement processing, and budget tracking/reconciliation
• Commitment to CSUSM’s mission and goals as a student-centered university dedicated to teaching excellence and active learning with a university first perspective and a customer focused strategy

Other Employment Requirements:

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect
Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21,
2017 as a condition of employment.

Mandated Reporter Classification = Limited Reporter

This position is subject to a background check including, but not limited to, employment verification, education
verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may
affect the application status of applicants or continued employment of current CSUSM Corporation employees who apply
for the position.

Must participate in CSUSM Corporation, CSU, and university-wide trainings as required.

Must have personal transportation and a valid driver’s license. Will be required to participate in the Department of Motor Vehicle (DMV) Employer Pull Notice Program (EPN).

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related instruction and to perform any other job-related duties requested by the supervisor.

Responsibilities and Tasks

• Budget and Financial Management
  • Maintain and reconcile all CRESE budgets, including shadow budgeting, grant spend-downs, and financial transfers
  • Assist with project budgeting for grants and partnerships, ensuring compliance with funding policies
  • Process and manage purchase requisitions, purchase orders, and invoices
  • Handle supply purchasing for various CRESE programs
• Administrative Support for Partnerships
  • Support internal and external partnership projects by developing quotes, assisting with project budgets, and invoicing
  • Manage partner contracting process and ensure insurance requirements are met
• Administrative Support for CRESE Staff and Related Faculty
  • Manage student employee onboarding process including forms for human resources, key requests, background checks, training compliance, etc.
  • Manage employee paperwork and compliance on an ongoing basis as required
  • Manage process for faculty and contractor grant payouts
  • Manage travel-related forms and processes, including mileage reimbursement for staff
  • Coordinate with other CSUSM and Corp offices, units, and divisions, including procurement, HR, etc.
• Event Coordination
  • Handle event-related administrative tasks, including hospitality forms, scheduling, and arranging food orders
• General Office Oversight
  • Manage office supplies, equipment, and maintenance
  • Support staff with administrative tasks as needed

Latitude and Judgment:

• Ability to resolve conflicts and negotiate solutions
• Ability to establish and maintain effective working relationships with program staff and school partners
• Strong communication (oral and written) and interpersonal skills with proven ability to interact with a diverse range of individuals both in person and by email
• Responsible and professional conduct that serves as role model to staff and youth

Work Environment:

• The work environment will include normal office conditions and daily use of a computer Visual Display Terminal (VDT)
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job

"JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW" NOTIFICATION - See website located at http://www.csusm.edu/clery/.

Application Procedure:

Please apply by clicking "Apply" and be sure to submit a cover letter and resume. CSUSM Corporation is an Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, ancestry, and veteran or military status or any other status protected by federal, state or local laws.

For questions or if you experience any difficulties with the online application process, please contact CSUSM Corporation Human Resources at (760) 750-4700 or hrcorp@csusm.edu.