Our client on the south side of Denver has an immediate need for a Business Manager/Executive Administrator. Position details as follows:

Primary responsibilities:

Administrative

• Coordinate and prioritize administrative operations
• Allocate available resources to enable successful task performance
• Maintain established procedures for record keeping; offer innovations
• Learn and utilize filing systems compliant with company protocols
• Learn and understand ISO standards and protocols
• Ensure ongoing documentation compliance for ISO, EPA, OSHA and other federal and state mandates
• Oversee adherence to office policies and procedures
• Maintain databases
• Review operating practices and implement improvements to improve operational efficiency
• Liaise with internal staff at all levels
• Monitor and maintain office and general supply inventories
• Contract with vendors for various services
• Ensure security, integrity and confidentiality of data

Executive Support

• Interact with clients and visitors
• Answer and manage incoming calls
• Monitor, screen, respond to and distribute incoming communications
• Prepare, proofread, and edit correspondence, communications, presentations and other documents
• File and retrieve documents and reference materials
• Collect, compile and analyze performance data to prepare reports and documents
• Coordinate project-based work
• Prioritize and coordinate project workflow
• Manage and maintain executives' schedules, appointments and travel arrangements
• Arrange and coordinate meetings and on-site marketing demonstrations

Order Management

• First-line customer contact – handling customer inquiries and order data
• Collaborate scheduling with various departments to book incoming orders
• Monitor shipping requirements to ensure timely delivery
• Generate Production Schedules, shipping documents and required certifications

Accounting

• Maintain and reconcile banking activities; track receipts and disbursements; balance checkbook
• Control and post accounts payable and related payments
• Monitor and post accounts receivable activities
• Generate customer invoices

Human Resources

• Collaborate with Professional Employment Organization (PEO )and related Human Resources entities to develop, implement and administer policies and practices compliant with state and federal law
• With advice from PEO, advise managers on organizational policy matters as established in accordance with governmental law
• Assist in the development of orientation, training and HR documents
• Provide current and prospective employees with information about policies, working conditions, and employee benefits
• Conduct new employee orientation “on-boarding” for manufacturing staff to foster positive attitude toward organizational objectives
• Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates
• Report on work-related accidents for insurance carriers
• Provide terminated employees with required post-employment materials

Minimum Requirements

• Skilled in Microsoft Outlook, Word, Excel and Access
• Experience with accounting software; Microsoft Dynamics preferred, but not required
• Strong written and verbal communication skills in English
• Maintain a well-ordered work space
• Adhere to all company processing procedures as outlined in the Standard Operating Procedures Manual
• Follow all safety rules and policies as set forth by guidelines as outlined in the Standard Operating Procedures Manual
• Follow protocols and policies as outline in the Employee Handbook
• Professional appearance and dress

Additional Experience/Personal Traits

• Bachelor’s degree preferred
• Manufacturing experience/exposure preferred
• Three years’ experience as executive assistance or equivalent preferred
• Aptitude for learning in a fast-paced environment
• Entrepreneurial spirit with a high sense of urgency
• Personable and confident
• Efficient with an attention to detail and quality of work
• Energetic and resourceful with the ability to multi-task and work independently
• Responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency
• Provide personal administrative support and assistance to executive staff
• Work in a self-directed and detailed-focus manner in a high-energy, fast-paced environment Present a knowledgeable and professional company image

Please send a copy of your resume to richard@stafffinancial.com


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