Overview:

Our client caters to a wide spectrum of clients spanning government, medical, recreational, hospitality, and corporate sectors. Their commitment to excellence is reflected in their seamless online platform, ensuring convenient access to a comprehensive range of our clients products and services.

Job Purpose:

As a Branch Administrator, your primary role is to ensure the smooth and efficient operation of our branch office. You will be responsible for overseeing administrative activities, coordinating with various departments, and supporting the branch manager in achieving organizational goals. Your attention to detail, organizational skills, and proactive approach will be instrumental in maintaining a positive and productive work environment.

Requirements:

• Grade 12
• Must have 3 years’ experience in the admin position
• Bookkeeping certificate / equivalent
• Comply with the O.C.H.S.A.
• Valid driver license (EB)
• Good communication skills
• Computer literate
• People Management skills
• Business Finance skills
• Analytical skills
• Admin Skills
• Management skills
• Maintaining and Implementation
• ISO systems
• Own vehicle

Induction, Health & Safety, ISO & Employment Equity Training to be done within the first three months of employment).

KEY OBJECTIVE

(Primary purpose of the job and scope of responsibility and span of decisions:)

Control & maintain all aspects of admin within the branch

LIST OF TASKS

• Loading and updating all contractual data
• Loading of contracts on IT system to ensure correct & accurate billing to customers

Asset reports

• Doing dispensing recon monthly to balance rental assets monthly

Preparing & control of month end stock take

• Printing count sheets, updating stock sheets to ensure all batches are posted relevant to stock. Managing & confirm stock take for effective stock control

Creditors – Nonstock

• Processing of GRV’s & order on the system to ensure correct allocation on the system

Petty cash

• Make sure that the relevant paperwork for any petty cash been signed off by GM

Human resources

• Completion of forms and obtain documentation – retirement fund
• Staff – overtime/ leave schedule on inputs forms
• Maintain leave records and personnel files
• Issuing if new employee documentation pack to new employees
• All employees leaving the company must fill in the termination pack
• Managing the attendance register in the branch

Reporting i.e. rebates, national figures, monthly sales figures & lost business report

• Ensure those deadlines are met

ISO system

• Keep ISO manual up to date and working to complying with ISO 9001, 14001 45001 procedures

Payroll

• Preparing the commission as per the sales policy on a monthly basis to ensure on time payment to Payroll Administration service provider and printing of route slips
• Collection and submission of staff salary inputs

Payroll queries

• To liaise with 3rd parties

Investigation analysis of financial results

• Using the IT system for cost control

Reporting of sales figures

• Weekly/Monthly report to GM/RE

Admin Control

• Ensuring segregation of duties to ensure system soundness

National account preparation

• Ensuring correct documentation will be sent to head office to ensure accurate billing to customers

Working Hours: Monday to Friday 8am to 5pm

Salary: Between R18000 and R20000 depending on experience plus provident fund

Should you wish to apply for the position, please apply directly via this job board, please ensure that you quote reference number 202667 subject heading or email body.

Surgo (Pty) Ltd will consider all applications in terms of its Employment Equity (EE) and is committed in maintaining diversity in its’ appointments. Surgo (Pty) Ltd, therefore also encourages people with disabilities and from other diverse backgrounds to apply. Due to the high volume of applications, should you not receive feedback within three months upon submission, you can assume your application was unsuccessful and we encourage you to reapply. Please note that as a registered member of APSO, Surgo (PTY) Ltd. does not hold applicants accountable for any application fee.

Your CV will be kept on our database for us to contact you should any future vacancies become available. If you do not wish for us to keep your CV for any other positions, please email recruitment@surgo.co.za.

Details