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ABOUT US

Job Impulse, Inc. is an international recruitment company that focuses on upgrading the career opportunities of our candidates. We strive to create a professional partnership between our clients and contractors looking for their next career move. We have over 9,000 employees working in locations across twelve countries in fields ranging from industrial to office, marketing to engineering, technology, aerospace, medical, and more.

JOB DESCRIPTION

Job Impulse, Inc. has an immediate opening for a Billing Assistant in Clinton Township, MI. Our client is a growing mechanical company. The Billing Assistant is responsible for supporting our operations by managing the billing process, ensuring accurate documentation, and fostering seamless communication between departments, technicians, managers, customers, and subcontractors.

Responsibilities of a Billing Assistant includes:

• Retrieve, proofread, verify, and submit work assignments in our internal system and customer portals, ensuring all details are accurate.
• Review labor, equipment, and job materials to be invoiced, utilizing basic math skills. Meet billing targets by processing 15-20+ invoices daily.
• Accurately enter labor, materials, purchase orders, and inventory items into service tickets and work orders within Ventus.
• Communicate directly with customers and departments to address questions, resolve discrepancies, and ensure smooth billing processes.
• Process payroll every Tuesday morning, ensuring all entries are accurate and timely.
• Perform final reviews on invoicing batches before submitting to your supervisor for approval. Proofread all scope of work details to maintain accuracy and transparency in the system.
• Update customer portals with completion notes, follow-ups, and updated ETAs as necessary.
• Work closely with various departments, technicians, managers, and subcontractors to ensure a seamless workflow and timely completion of tasks.

Job Requirements of a Billing Assistant:

• Monitor and manage Work In Progress (WIP) and Backlog In Progress (BIP) to ensure jobs are moving forward.
• Adhere to all project deadlines and requirements.
• Assist your manager and colleagues with any additional tasks as needed.
• Track refrigerant usage in the required customer portals and internal spreadsheets.

REQUIRED Experience and Education:

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication skills—verbal, written, and non-verbal (including body language and eye contact).
• High level of attention to detail and commitment to quality customer service.
• Ability to prioritize tasks, set goals, and meet deadlines effectively.
• Strong time management skills to handle multiple responsibilities efficiently.

Schedule:

• Monday, Wednesday–Friday: 8:00 AM – 5:00 PM
• Tuesday: 7:00 AM – 3:30 PM (Payroll Day)

**For immediate consideration, call our Flint Branch at 810-243-2113 or text us at 810-355-4777.

Conducting (drug screening and/or background check) report inquiries may be necessary for employment purposes.

Job Impulse, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status

Please be sure to carefully read through all requirements for the Billing Assistant as only serious applicants will be contacted. Unfortunately, not all candidates can be contacted who respond to this job, however we will reach out to you directly if your experience is determined match to the desired requirements. Thank you.