Position Id
3737
Location
Montreal QC
Job Type
Full-Time Regular

Our client, a vibrant and growing non-profit organization, is seeking a Bilingual Executive Assistant (French & English) to join their team. They are an energetic and progressive organization, committed to their members and to providing top-notch customer service. The successful candidate in this position will ensure the proper functioning of the Quebec office. This includes coordinates all reception activities, management of schedules, mail, and material resources as well as accounts payable and receivable. In addition, they work with team members to support them with research, analysis, and development projects to promote the business. This candidate will work collaboratively with the President on various projects such as the recruitment and retention, as well as the management of the Quebec board of directors. They will also collaborate and support employee communications, events, and various committees, in addition to having the opportunity to help with the strategic development of the organization.

RESPONSIBILITIES

  • Support the team on various projects, either in the coordination of multiple projects, or communication with partners and suppliers
  • Participate in the process of recruiting new members - developing target lists and contacting a range of prospective members to share the benefits of working with the organization
  • Work in collaboration with colleagues in the execution of research projects
  • Follow and coordinate all stages of a project
  • Support and help with the logistics, planning and execution of events for Quebec
  • Organize meetings and conference calls
  • Participate in the weekly strategic meetings of the organization
  • Ensure efficient communications between the Quebec office and the Toronto office
  • Assist in setting up the correspondence of the team, including the writing, layout and distribution of the weekly newsletter to relevant internal and external parties
  • Manage and order office supplies
  • Coordinate the schedules of the President, including the planning of appointments and travel arrangements
  • Prepare and process expense reports for the Quebec team, within the prescribed deadlines
  • Prepare and distribute information packages and meeting minutes
  • Maintain the paper and electronic filing system
  • Support the President of Quebec as well as the employees of the Montreal office in all other related tasks

QUALIFICATIONS:

  • At least 5 years of relevant experience
  • Fluency in written French
  • Bilingualism (French and English)
  • Good customer service skills
  • Strong computer skills: Word, Excel, Outlook, PowerPoint, Web search engine, database, etc.
  • Knowledge of the retail industry is an asset
  • Ability to prioritize and manage work with minimal supervision
  • Ability to exercise good judgment, show initiative, be proactive and know when to seek advice
  • Ability to quickly establish priorities and be solutions oriented
  • Ability to resolve various situations and function as a team
  • Ethical person, concerned about the adequate treatment of personal and confidential information
  • Excellent interpersonal communication skills
  • Attention to detail
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