Our client company is a small, family oriented environment, known for providing work-life balance and truly valuing their team members. They have been growing steadily year after year and are looking for an Assistant Controller to add to their team. This role will be responsible for supporting most aspects of accounting management, identifying and preventing discrepancies and helping set up control systems. He/she will contribute to keep the accounting and financial processes of the company up to standard and ensure accurate financial reporting and control under the supervision of a Financial Controller.
Run accounts receivable reports and send to Insurance Carrier Clients and/or their respective Account Managers for payment.
Create weekly accounts receivable report for CFO.
Create invoice reports weekly, bi-weekly, or monthly using the formats and due dates requested for specific Clients.
Work with Clients on all billing issues.
Create invoices for billings and send to clients.
Adjust settings in management/billing system as necessary to account for new clients and account changes.
Review all invoices for accuracy and communicate with Quality Assurance staff when errors are found.
Send email to CFO and CEO with the total of checks received each day.
Deposit all checks received from clients and vendors.
Send daily email to CFO and CEO with the cash position.
Transfer money to and from company bank accounts as necessary.
Write off incorrect billings in QuickBooks as needed and correct current invoices in Management System.
Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
Reconcile or note and report discrepancies found in records.
Perform account analysis monthly
Pay various bills online.
Print invoices that are sent via email from vendors and give to CFO for approval.
Monitor company credit cards. Responsible for obtaining monthly expense reports for each company card holder.
Make monthly and quarterly sales tax payments.
Serve as backup to Human Resources for processing Employee payroll and retirement account administration.
Enter employee payroll information into QuickBooks.
Supervise Subcontractor Payroll Administrator, Quickbooks Administrator, and A/P Administrator.
Pull various reports and statistics routinely for CFO and additional reports as needed.
Responsible for Annual Report filings.
Gather information for audits.
Maintain documentation of accounting systems.
BA in Accounting or Finance preferred
5 Years’ experience in Accounting or Finance preferred
Must have strong written and verbal communication skills
Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Mathematics - Using mathematics to solve problems.
Time Management - Managing one's own time and the time of others.
Above proficient in Excel usage.
Must have a good knowledge of GAAP/accounting principles.
Must be an organized professional with great attention to detail
Must be reliable and able to carry out tasks autonomously and collaboratively