5.1 Tasks

• The Contractor must perform various duties for Facilities services, including but not limited to:
  • Sign, prepare and send out couriers (Purolator, UPS, FedEx, PARSS, QMS, etc.) and perform mail outs
  • Shipping and receiving office equipment, including verifying shipments accuracy and storing them appropriately;
  • Order and install nameplates, labels, and other signage; o Order stationery, and other office equipment; o Advise staff on best option for printing of various jobs and on print job status as needed
  • Keep stores room clean, organized and stocked; o Ensure all printers have adequate supply of paper and toner. Order toner when needed and prepare disposal for recycling of old toner;
  • Ensure shredding is pickup every 2 weeks o Ensure shredders have oil once per month o Assist in office moves, deliver boxes, and pick up empty boxes after move o Assist in small projects under the Supervisor’s direction as needed o Prepare recycling and garbage and dispose in the loading dock weekly
  • Maintain various inventory spreadsheets (such as lockers, equipment, etc.) o Co-ordinate moves, office setups, installations and other with movers o Place calls to Public Service & Procurement Canada (PSPC) National Service Call

Centre (NSCC) (facilities maintenance) and follow up to ensure work is completed o Help with various room setups including moving chairs and tables in large boardrooms and around the office;

• Prepare lots for disposal as per policy (e-waste, computer for schools and GC surplus)
• Schedule various activities with external providers

• The Contractor must perform minor troubleshooting of various office equipment such as the following:
  • Adjust monitor arm tension o Help adjust chairs o Setup and troubleshoot sit stand desks

• The Contract must be adaptable and flexible in assisting with tasks across all levels of the building, including the basement;

• The Contractor must perform ad-hoc administrative tasks as required to support the Facilities group

5.1 Requirements

Resources must have a working knowledge of Microsoft Office suite (OSFI currently uses Microsoft 365 apps for Enterprise) and SharePoint.

Resources must be able to lift 40lbs.

6. Official Language

The work must be performed in English. Canadian French is an asset but not mandatory for this Contractor.

7. Work Location

Work will be completed onsite at OSFI’s Ottawa office, located on 255 Albert Street, Ottawa, Ontario K1A 0H2.

8. Schedule

The Contractor must work 37.5 hours a week during the duration of the contract.

The Contractor must work overtime periodically, when requested by the Project Authority.

M.1	The Bidder’s proposed resource must have a secondary school diploma or an acceptable combination of education, training and relevant work experience
M.2	The Bidder’s proposed resource must have a minimum of 12 months relevant experience from RFP issuance date; and Typical duties in addition to those listed under Clerk, general must include: • Assisting in the preparation of correspondence, reports, statements and other documents • Maintaining office supplies inventory • Processing of applications and forms • Maintaining databases, spreadsheets, and inventory information • Inputting and updating changes to meeting and appointment schedules • Arranging for telephones, e-mail accounts and equipment for new personnel • Answering queries from the general public • Using electronic reference tools for the purposes of researching and resolving client inquiries • Assembling and disseminating correspondence and briefing materials • Maintaining office equipment and arranging for service • Completing courier forms and dispatching couriers and
	•	Processing and tracking correspondence (internal and external)