Administrative Support

Purpose

The purpose of this position is to provide administrative and project support.

Duties & Responsibilities

The job duties and responsibilities include, but are not limited to the following:

ADMINISTRATIVE SUPPORT

• Greet and assist visitors, maintain log of all visitors including name, affiliation, date and time of visit, and manage parking validation
• Answer telephones, route calls to individual employees or support team, as appropriate; or accurately take and deliver messages
• Accept and sign for packages delivered to office; and notify addressees/department of arrival
• Perform a variety of routine clerical tasks as assigned, which may include processing of incoming and outgoing mail, sending and delivering fax messages, arranging for and maintaining logs for package pickup and delivery, and updating company contacts, etc.
• Perform office errands
• Assist with ordering supplies.
• Performs administrative duties associated with scheduling and coordinating meetings
• Composes and produces business correspondence, reports and related materials
• Assists with the creation of document templates in Word or Excel
• Handle the processing of credit card payments
• Performs other related duties as requested or assigned.

PROJECT SUPPORT

• Provide administrative support to the Project Manager
• Assist with printing of training and other project materials

Qualifications

• Minimum Education: High school diploma; Associate's degree or higher preferred
• Minimum Experience: 4+ years of prior office or administrative support experience
• Demonstrated knowledge of office/business operations
• Extensive knowledge and proficiency with Adobe Acrobat and Microsoft Office Suite applications (Word, Excel, PowerPoint, and Outlook)
• Ability to interact with people professionally on the phone, as well as in person. Excellent customer service skills and phone skills are required.
• Ability to learn quickly, problem solve, and take charge confidently
• Attention to detail and strong communication (oral and written) skills.
• Experience with office relocations a plus
• Must have a valid/current driver's license.