ADMINISTRATIVE SUPPORT COORDINATOR
MOBILE, AL

This position offers a competitive hourly rate, annual bonus opportunity an attractive benefits plan including company paid health insurance, a 401(k) w/ employer match, company paid life insurance, paid holidays & Paid Time Off (PTO). This role provides a company laptop.

Position Responsibilities:
 Answer, screen, & process all incoming calls & messages for managers & staff.
 Greet customers & represent the company in an outgoing, positive manner.
 Maintain equipment repair log.
 Monitors distribution of customer equipment & parts
 Coding vendor invoices & packing lists.
 Collection of work orders from technicians
 Review all work orders & provide pricing according to contracts & price agreements.
 Assist in annual reconciliation & counting of inventory.
 Assist & coordinate customer billing.
 Reconciliation of petty cash monthly
 Monitor technicians time entry daily & process bi-weekly
 Prepare complex data & summarize same through spreadsheets, graphs, reports & other documentation.
 Miscellaneous typing, word processing, filing, order tracking for branch manager.
 Other duties as assigned.

PHYSICAL REQUIREMENTS: This role requires the ability to lift & carry packages on a as they arrive that may weigh up to 15 lbs. Candidates must also stand & walk occasionally during the day while carrying the packages to other locations in the office.

Qualifications:
 This position requires the skills & knowledge normally obtained through the successful completion of a high school degree.
 Requires 3+ years minimum related experience, preferably in an administrative capacity with progressive responsibility.
 Basic understanding of cost & revenue from an accounting standpoint preferred
 Basic accounting skills preferred for billing purposes.
 Must demonstrate strong interpersonal skills dealing with greeting customers in person & on the telephone. Must speak clearly & professionally.
 Must type a minimum of fifty-five words per minute.
 Requires strong computer skills. Including creation of various reports & complex spreadsheets. Must be proficient in entire Microsoft Office Suite with a strong focus on Excel & Word. Microsoft Dynamics AX experience also preferred.
 Effective communicator, both written & oral.
 Capable of dealing with internal & external clients in a tactful & professional manner.
 Must be able to work under pressure & tight deadlines.
 Ability to be self-motivating a necessity.
 Pre-employment background check & drug screen required

GREAT COMPANY, COMPETITIVE STARTING SALARY + BENEFITS!