Administrative Specialist (Japanese Bilingual)
Admin / Secretary
$23.00 - $25.00
This position is responsible for administrative duties including payroll, 401K, and other administrative operations.
Process quotes, purchase orders, contracts, invoices, and checks.
Process payroll and 401K contributions, financial reporting, and tax reporting with documented procedures.
Maintain employee work time sheets.
Prepare office documents for newly hired and retired employees, and process the forms.
Research work assigned by the General Manager.
Assist the manager in developing company programs with documented procedures, including compensation, benefits, and insurance plans.
Translate documents between English and Japanese.
Inventory and order office supplies and services.
Assist with all aspects of general office coordination.
Update data and office documents.
Maintain computers and office equipment.
Handle incoming emails and calls.
Prepare outgoing mail and package shipping.
Interact with clients, vendors, and visitors.
Provide general support to visitors.
Oversee the work of junior staff.
Resolve administrative problems.
Perform additional tasks as assigned.
Seeks constant improvement, more efficient and less expensive ways and means in work processes.
Performs special projects and other miscellaneous duties as assigned by management.
Maintains high ethical standards in the workplace.
Reports all irregular issues and problems to management for solution.
Maintains good communication with management, office staff members, and outside contacts.
Complies with all company policies and procedures.
Responsible for maintaining a clean and safe working area.
Fluent in English and Japanese, both written and verbal
BS/BA in office administration or a relevant field experience is preferred
Excellent communication and interpersonal skills on the phone
Windows OS and Microsoft Office (Word, Excel, PowerPoint) operation