Administrative Officer

The Administrative Officer provides comprehensive administrative and secretarial support to ensure effective office coordination, record management, and operational efficiency within the MOBA Secretariat.

Key Responsibilities

Administrative & Office Support

• Assist with managing official correspondence, emails, and document flow.
• Help maintain organised filing systems (physical and electronic) for records and reports.
• Support scheduling, calendars, and coordination of meetings and events.

Meetings & Documentation

• Assist in preparing meeting agendas, attendance lists, and supporting documents.
• Take and type meeting minutes and help track action items.
• Help maintain organised records of governance and Secretariat meetings.

Office & Resource Support

• Assist with tracking office inventory, supplies, and equipment.
• Support procurement requests and help monitor the use of office resources.
• Provide logistical support for meetings, events, and stakeholder engagements.

Compliance & Records Support

• Help ensure documents are properly filed and archived in line with governance and audit requirements.
• Provide requested administrative documents to support internal audit processes.

Required Qualifications & Experience

• Diploma or Bachelor’s degree in Administration, Office Management, or related field.
• Minimum of 2 years’ administrative or secretarial experience.
• Strong organizational, documentation, and coordination skills.
• Being a MOBA is an added advantage.