Administrative Associate 2

Administrative Associate 2

Location:Palo Alto,CA

Type / Shift:Contract Full-Time / Day Shift
Job Description
  • Description:

    The Department of Radiology in the Stanford University School of Medicine practices professionalism, integrity, personal responsibility, and service. We recognize faculty members and administrative staff as valuable and collaborative team members in our work environment, and seek to identify and employ the highest quality individuals.

    The Radiology Pediatrics Division in the Department of Radiology is focused on excellent clinical care, education and research. We are seeking an experienced Administrative Associate (AA) to support the Radiology Pediatrics Division The AA will work with expert faculty and trainees, and through their support contribute to better patient clinical care and outcomes. The AA responsibilities encompass a spectrum of clinical, education and research coordination and support. The candidate must be highly organized, extremely detail oriented, and able to multi-task and work independently.

    Duties include:

    • Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
    • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
    • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
    • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
    • Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
    • Maintain office supplies and equipment; obtain vendor quotations, as needed.
    • May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.

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