Administrative Assistant

We’re currently seeking an Administrative Assistant for 1+ year contract (with potential to convert) in Orlando, FL.

Pay Rate: $22/hr

In this role, you will:
• Provide administrative support to management and department staff.
• Handle correspondences, memos, time reporting, payroll, and meeting scheduling.
• Prepare reports, budgets, and administrative forms.
• Maintain employee files and process travel and business expense reports.
• Assist in preparing commission agenda packages and supporting materials.
• Maintain American Express procurement card statements.
• Collaborate with and back up other administrative staff, including processing invoice payments and approvals.

Key Responsibilities

• Prepare commission agenda items and supporting documentation, and coordinate with vendors and internal teams.
• Support payroll processing, time entry, reimbursements, and related administrative functions.
• Assist with developing and monitoring budgets, expense reports, and financial records.
• Process vendor invoices, purchase requisitions, and procurement card reconciliations.
• Maintain organized electronic and hard-copy files for employees, timesheets, and business expenses.
• Schedule and coordinate meetings, prepare PowerPoint presentations, and manage correspondence.
• Provide backup support to other administrative and executive assistants.
  
• Order and manage office supplies; assist with RFPs, bid proposals, and contract renewals.
• Train staff on administrative processes and systems as needed.
• Perform other duties as assigned.

Preferred Qualifications

• Minimum of 3 years of experience in an advanced administrative support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with systems such as JD Edwards EnterpriseOne, Chrome River, Tungsten Network, or Documentum is plus.

*Must be a U.S. Citizen or GC Holder*

If qualified and interested, please email an updated resume to stephanie.narlesky@comcentric.com