Administrative Assistant
Employment Term
Other Services
Other Services
Location
Couva
Couva
Min Salary
0.00 TTD
0.00 TTD
Max Salary
0.00 TTD
0.00 TTD
Our client in the Oil and Gas sector is seeking to onboard an Administrative Assistant for a three (3) months contract for their Couva location.
Job Summary:
To provide a temporary placement for the role of Administrative Assistant to provide support for the Maintenance & Reliability Department
Job Requirements:
- Creating, Designing and Formatting Documents.
- Preparing Fixed On-Call Rosters.
- Compiling and Formatting monthly Reports.
- Ordering and Managing of office Equipment and Stationery.
- Document Control and maintaining records for M&R electronic files/documents (procedures, training, JSAs, budgets, reports, KPIs, meeting minutes, action logs, contracts listings, etc.).
- Creating visual aids, highlighting the processes in the organisation with the use of the Visio Application.
- Facilitate the acquisition of Safety Boots and Glasses upon request and Liaising with the Supplier.
- Facilitating Galley Supplies request for Site and Liaising with the Supplier.
- Coordinating the janitorial, maid services, lease vehicles, and laundering services.
- Organizing and minuting Department Meetings including ordering of snacks, minute taking, generating activities tracker, etc.
- Generating Purchase Requisitions using the JDE ERP System.
- Generating Direct Purchase Through Stock Codes using the JDE ERP System.
- Generating and Routing forms for approval eg. Travel Forms, Training Forms, Staff Requisitions, IT requisitions.
- Coordinating department distribution activities as and when required (e.g. Distribution of letters, vouchers, etc).
- Reviewing of time and materials contractors’ timesheets and cross-checking against the client's EBI records for validation before processing payments.
- Providing other support to Departments (HSSE with badging for contractors, etc).
Job Qualifications and Experience:
- A valid PLEA certification shall be considered an asset for all Contractor personnel.
- A minimum of an Administrative Professional Secretary’s Diploma or Executive Secretary Technician Diploma or equivalent certification
- Candidate should have experience with an Enterprise resource planning (ERP) System such as JD Edwards, Maximo or SAP
- Candidate must be proficient in MS Excel
- Minimum of three (3) years’ experience in the petrochemical industry
- Must be proficient in Office Applications including Word, Excel, Powerpoint, Visio, Planner
Please note all applicants should included their resumes, certificates and salary expectation.
Job Ref: RM