Administrative Assistant

Position Id

Administrative Assistant


Creation, consolidation and review of the following:

  • Incidental project expenses and vendor claims.
  • Badging requirements and tracking.
  • Review and process weekly time sheets; payroll invoices.
  • Process personal expense claims and vendor claims.
  • Complete vouchers for claims and process payment of claims.
  • Ship documents and packages.
  • Ensure operation of office equipment.
  • Maintains office and janitorial supplies, place orders; verify receipt of supplies.
  • Filing and tracking project documents.
  • Work with all Project Managers and complete all assignments or tasks given.
  • Other related job duties assigned my Manager.
  • Complete and reconcile site Expense Reports.
  • Update site asset reports.
  • Archive project files and records.


  • Experience in bookkeeping, filing and reporting.
  • Thorough knowledge of Microsoft Office & Excel, including the use of Excel to create spreadsheet ledgers.
  • General office skills of organizing and filing reports.
  • Experience completing and reconciling expense reports.


·         Full-time or a part-time working about 25-30 hours a week. 

·         Pay is $16 - $18 dollars per hour, based on experience.

·         Work hours M-F, 8am - 4pm.

 For more information, contact Harriet O’Connor at 602 788-5890 x113 and send your resume to

We are an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

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