Administrative Assistant

Location
New York City, NY

Job Type
Contract Full-Time

Pay Rate
$24.00

Administrative Assistant

Work Location: 1585 Broadway, New York, New York 10036

Duration: 6 months

Pay Rate: $24.00

Job Responsibilities:

  • Coordinate conference rooms, including catering, audio/videoconference and general setup for training sessions or events
  • Liaise with other executive assistants to secure executives’ time and attendance at events
  • Send and manage calendar invitations for Finance-wide events
  • Provide backup support for colleagues during vacation/sick days
  • Telephone coverage, handle urgent/confidential calls with appropriate judgment; back-up other lines
  • Maintain executives' calendars, schedule all meetings and conference calls
  • Arrange all aspects of travel
  • Prepare and submit all expense reports on a timely basis
  • Type correspondence, memos and presentations, prepare presentation and meeting materials
  • Miscellaneous team support: setup and maintain mail groups, create event materials, oversee, order office supplies, ad hoc tasks as required

Qualifications:

  • Excellent communication, writing, judgment and problem-solving skills
  • Strong attention to detail
  • Solid organization/time management skills
  • Enthusiastic, positive team player
  • Able to work in a fast-paced environment and handle multiple tasks concurrently
  • Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
  • Keep up to date with office procedures and technical training, as well as all policy guidelines and compliance requirements
  • 5+ years relevant experience
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