Administrative Assistant 1

Our client in the Banking and Finance Sector is seeking to recruit a permanent Administrative Assistant 1 for their Port of Spain office.

Salary: $7,955.00

Job Summary:

To coordinate the day-to-day operations for assigned unit/department and perform the full range of administrative/secretarial/clerical support duties; provide office services by implementing and monitoring administrative systems, procedures, policies and projects.

Job Duties:

• Answers and screens telephone calls to the Manager and provides assistance where possible; ensures that messages are communicated to the Manager.
• Manages and maintains Manager’s calendar, anticipates conflicts and alerts accordingly; plans, coordinates and schedules and attends meetings, training events and conferences.
• Receives, opens, sorts and distributes correspondence, and takes appropriate notes of proceedings; drafts routine correspondence; deals discretely with sensitive and confidential information concerning operations of the department and the Bank.
• Maintains and updates department files and records in an electronic and/or physical form ensuring all files and records are kept up to date.
• Creates and maintains databases, spreadsheets and reports such as attendance register(s) etc. for distribution to relevant Supervisor/Manager on departmental functions as required.
• Orders and manages stationery and office supplies for the department; updates and maintains office inventory, keeps records of procurement, invoicing and deliveries and submits as required ensures proper operation of equipment; and arranges for, and follows up on, repairs as necessary.
• Performs other related duties as required.

Job qualifications:

• 5 GCE O’ Levels (Grades A – C), or CXC General – Grades I, II and III (as of 1998), including English Language or Mathematics.
• Certificate in Administrative Professional Office Management or equivalent.
  Proficiency in Microsoft Office Suite.
• Project Management.

Job experience:

• At least 1 (one) year relevant experience in a similar role.

Job Ref: RM