Administrative Assistant / Receptionist

Receptionist / Administrative Assistant

Full-Time On-Site
Join a professional, welcoming team where your organizational skills and customer service mindset make an impact every day.

Are you a polished, dependable administrative professional who enjoys being the front-line face of an organization? We’re seeking a Receptionist / Administrative Assistant to provide exceptional service to visitors and employees while supporting daily office operations. This role is ideal for someone who thrives in a fast-paced environment, communicates with confidence, and brings a high level of professionalism to their work.

Key Responsibilities

• Greet and assist visitors, vendors, and clients with a warm, professional attitude.
• Answer and direct incoming calls, route messages, and ensure all inquiries reach the appropriate personnel.
• Handle incoming and outgoing mail, deliveries, and shipping needs.
• Keep the reception and common areas clean, organized, and welcoming.
• Assist with meeting scheduling, conference room coordination, and preparation of materials.
• Support various administrative tasks such as data entry, filing, scanning, and maintaining documents.
• Monitor and maintain office and breakroom supply inventory; process orders as needed.
• Coordinate visitor sign-in procedures and uphold office security protocols.
• Provide support for office events and special projects as assigned.
• Maintain filing systems and support year-end file retention activities.

Qualifications

• High school diploma or equivalent required; additional administrative coursework preferred.
• 5+ years of experience in a receptionist, administrative, or customer service role.
• Professional demeanor with excellent verbal and written communication skills.
• Highly organized, detail-oriented, and comfortable managing multiple priorities.
• Proficient with Microsoft Office (Word, Excel, Outlook) and general office equipment.
• Dependable, punctual, and able to handle sensitive information with confidentiality.

Why You’ll Love This Role

• You’ll be the central point of contact for employees and guests, making a direct impact on daily operations.
• A stable, supportive team environment that values professionalism and collaboration.
• Opportunities to broaden your administrative skills and support meaningful office initiatives.