Date Posted
Cypress, CA
Salary Range
$37,000.00 - $41,000.00
This position manages the company’s general administrative activities. Provides support to managers and employees and assists in daily office needs.

  • Greet and welcome guests as soon as they arrive at the main office
  • Direct visitors to the appropriate individual(s), conference room or correct department office
  • Ensure the facilities are kept clean and the proper functioning of the telephone, fax, photocopy machine, etc.
  • Arrange building facility maintenance (i.e. air conditioning, plumbing, pest control, etc.)
  • Answer all incoming phone calls
  • Responsible for incoming and outgoing mail
  • Organize the office, conference rooms, studio and break rooms
  • Keep inventory of all related office supplies
  • Orders business cards for employees
  • Performs other clerical receptionist duties such as distributing mail, filing, photocopying
  • Assist with annual equipment inventory
  • Coordinate company events and office special projects
  • Assist with clerical task for Accounting and HR department (scanning, filing, etc.)
  • Assist month-end activities (Analyze office expenses, savings, etc.)
  • Assist with audit and provide required documentation
  • Maintain a manual of how to process your individual task
  • Identify areas of improvement and work with Supervisors and Manager to maximize efficiency in the office workflow
  • Perform other projects as needed or tasks as assigned
  • Proficient in Microsoft software programs (word, excel, outlook)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • High school diploma; additional certification in Office Management is a plus