Administration Coordinator

Administration Coordinator

Working directly with the MD and Senior Executive Team this role is responsible for

• Manage all incoming phone calls and provide calls with direction to the relevant staff member;
• Ensure proper organisation and coordination of internal/external meetings; meeting rooms and catering; issue agendas; document meetings and distribute minutes as required;
• Organise and manage domestic and international travel arrangements ensuring proper procedures and policies are adhered to;
• Assist in the continuous development of a well-structured filing system, ensuring that all data is duplicated in electronic format and files are kept up to date and organised;
• Produce general correspondence, memoranda, PowerPoint presentations, and reports and correspondence of a confidential nature;
• Plan and coordinate company events from internal site sessions through to external conferences;
• Receive and interact with incoming visitors;

Qualification/skills

• 3+ year experience in a similar role
• Solid administration and co-ordination skills
• Advanced Ms Office skills
• High level of verbal and written communication skills
• Strong understanding of confidentiality and privacy
• Strong ability to multi-task
• Ability to work independently and as part of a team, within company guidelines and policies.
• Excellent attention to detail.
• Fluent in Spanish preferred

Please send through your resume to info@recruitmentaustralia.net.au or for more information pleaser contact Roxayne on 0438 507 258