Date Posted
10/14/2021
Location
Irvine, CA
Salary Range
$55,000.00 - $62,000.00
Summary:
The Accounts Receivable Supervisor is responsible for ;
1) The overall training and oversight of Account Receivable activities.
2) The maintenance and administration of accounts receivables including but not limited to sales and cash receipt journals.
3) Financial reconciliation of customer payments with an emphasis on the client account monitoring &maintenance.

Responsibilities:

  • Training and oversight of Accounts Receivable activities.
  • Posting cash receipts and maintaining, adjusting invoices and credit memos.
  • Financial reconciliation, conducting research and reconciling payment discrepancies with special attention given to the client reconciliation process.
  • Preparing month-end reports, quarterly reports, and year-end reports.
  • Assisting the Accounting Manager and the Controller with special projects as assigned.
30% - Training and Oversight of Account Receivable and cash collection activities, which includes credit limit check application and a new customer set up procedures.
20% - Reconciliation Process between AR and cash receipts (including Portal utilization) Sales, Supply Chain Management, and customers.
20% - Payment Process / Cash Receipts Application / Monitor timely cash collection from customers / Apply incoming payments / Process bank deposits / Monitor for short-pay, over-pay, deductions / Initiate an invoice inquiry when payment does not match / Do research on discrepancies and coordinate with other departments as necessary / Reconcile G/L balances on cash receipts, invoice register and aged trial balance
20% - Reconciliation Process (including Portal utilization)
10% - Credit Memo, Debit Memo, and Manual Invoice / Issue credit memo and debit memo from system (non-related to inventory) / Prepare manual credit memo and debit memo for customers / Process ship and debits for distributors
10% - Reports : Prepare month-end, quarterly, and year-end reports
10% - Other : Assist and coordinate with the collection analyst / Approve packing slips as needed

Requirements:
  • Excellent communications skills – written and verbal communications
  • Outstanding organizational skills
  • Accurate, reliable, and complete record keeping
  • Excellent and advanced Excel skills
  • High school graduate or equivalent experience.
  • Minimum 5 years Accounts Receivable experience.
  • General knowledge of Accounting processes.
  • Collections experience preferred.
  • Computer proficiency in Microsoft Word, Excel and Outlook.
  • Knowledge of SAP software system preferred