Summary Under the direction and supervision of department manager(s) and senior management, the Accounts Payable Supervisor is responsible to supervise and coordinate the accounts payable activities of processing and payment of invoices in a timely fashion, property of purchasing and receiving documents, correct distribution to general ledger expenses, timely and accurate payments that make full use of available discounts, and proper filing and storage of documents. This position plans work schedules, assigns duties, and evaluates work for accuracy, neatness, and conformance to policies.
Prepares guidelines for proper coding of invoices to general ledger expense accounts and updates to inventory records.
Monitors cash flow reports and checks to ensure that all discounts are taken and that accurate and timely payments are made.
Reviews checks and vouchers to verify correct payments before payment approval/signature by Accounting Director.
Reconciles subsidiary vendors’ ledger with accounts payable total and with general ledger.
Supervises timely and accurate preparation of purchase journals and budget reports.
Oversee AP, AR and affiliate settlement processes. Supervise two accounting clerks, including performance management and development.
Perform tasks and duties to complete settlement of accounts with overseas agents and prepare wire requests and related journal entries.
Assist with the monthly, quarterly and year-end closing process and annual audit.
Perform sales/cost analysis and reconciliation for assigned branches.
Process manual checks for assigned branches.
Perform account reconciliations for assigned balance sheet accounts, and prepare related journal entries.
Analyze aged balances with agents and affiliates for write-off and communicate with branches.
Research and resolve AP issues with vendors.
Research and resolve settlement issues with agents and affiliates.
Post manual journal entries and generate recurring entries.
Process stop payment requests.
Ensure compliance with internal controls and policies and procedures.
Maintain all recordkeeping files for tasks/duties assigned by accounting management.
Compile, sort, and organize supporting documentation (invoices, checks, etc.) for related business transactions.
Investigate and research noted discrepancies and report findings to management to keep management apprised of problems and issues that may arise requiring appropriate action to be taken.
Assist with the accounting system implementation and process improvements.
Perform ad-hoc projects and any other tasks or duties, as assigned by management.
Bachelor’s degree in Accounting.
At least five years of related operational, hands-on experience.
SAP experience preferred.
Freight-forwarding/logistics industry knowledge and/or experience preferred.
Supervisory experience including staff development.
Excellent interpersonal skills, attention to detail, and organized with ability to prioritize and multi-task in a fast paced environment. Able to work with sense of urgency to meet deadlines, while maintaining a positive attitude.
Willingness for continuous learning and improvement.
Advanced level MS Excel skills (e.g., vlookup, pivot table etc.).
Able to analyze, consolidate and present accounting data in a clear, concise manner.
Able to communicate effectively with others in English, verbally and written. Communicate on a regular basis with overseas affiliates and agents, other departments, vendors, management, customers, and staff of other branch locations, etc.
Able to perform data entry accurately and use MS-Office, Gmail, and other software applications to perform job duties.
Proficiency with PC equipment and technology to perform duties.
Possess solid customer services skills to listen, communicate, and respond in a timely manner to meet customer expectations. Customers may be either internal or external customers of the department.
Be a team player and as well as work independently under supervision to perform duties. Able to work with diverse group of people.
Follow and comply with established guidelines, policies, and procedures. Demonstrates dependability and reliability to perform all assigned duties of the position.
Able to sit, stand, and walk for extended periods of time and lift up to 20 lbs. as needed.