Accounts Payable Specialist

Senior Accounts Payable Specialist

The Senior Accounts Payable Specialist is responsible for overseeing day-to-day accounts payable activities while serving as the team's subject matter expert. This role partners with the Accounting Manager to improve processes, support month-end close, and ensure accurate, timely vendor payments.

Responsibilities:

• Process and review vendor invoices, expense reports, electronic payments, and check runs.
• Ensure invoice coding, approvals, and documentation comply with company policies.
• Reconcile vendor statements and resolve payment discrepancies and vendor inquiries.
• Maintain vendor records, including W-9s, banking information, and payment terms.
• Monitor AP aging and assist with month-end close, reconciliations, and reporting.
• Support process improvements, internal controls, and workflow efficiencies.
• Provide guidance and training to AP staff and assist with cross-functional accounting support.
• Prepare documentation for internal and external audits.
• Perform other related duties as assigned.

Qualifications:

• 5+ years of accounts payable experience, preferably in a high-volume environment.
• Strong understanding of AP processes, internal controls, and best practices.
• Experience with Microsoft Dynamics GP or another ERP system.
• Proficiency in Microsoft Excel.
• Strong organizational, communication, and problem-solving skills.
• Experience in real estate, property management, or commercial leasing is a plus, but not required.