Accounts Payable Specialist

Dagen is recruiting a contract Accounts Payable Specialist for a growing calibration services company in Irving, TX.

Responsibilities would be Accounts Payable.

Core invoice processing

• Receive, review, and code supplier invoices to the correct GL accounts, cost centers, and projects.
• Match invoices to purchase orders and receipts (3-way match) and resolve quantity/price discrepancies with purchasing or receiving.
• Enter and post invoices into the AP system, ensuring correct dates, tax treatment, and documentation.

Payments and disbursements

• Prepare and schedule payments (checks, ACH, wires, card payments) in NetSuite according to due dates and cash‑flow guidelines.
• Monitor early‑payment discounts and avoid late fees or duplicate payments.
• Assist with payment runs, review exception reports, and verify approvals before releasing payments.

Vendor management and communication

• Serve as primary contact for assigned vendors regarding invoice status, payment timing, and discrepancies.
• Reconcile vendor statements, research missing invoices or credits, and resolve disputes.
• Maintain vendor master data (addresses, banking details) in coordination with tax/compliance requirements.

Reconciliations and month-end support

• Reconcile AP subledger to the general ledger and help investigate variances.
• Prepare AP accruals for goods/services received but not yet invoiced.
• Provide AP schedules, support, and document pull for audits or management reporting.
• Bank matching daily.

Strong attention to detail and understanding of an accounts payable aging report, they must have NetSuite experience with a minimum of two years. Also, wire, ACH, and portal payment experience.