Location
Washington DC
Job Type
Full-Time Regular

About the Job
Note: The position operates on a 37.5-hour work week with one-hour lunch breaks each day.

The Accounts Payable (AP) Manager will lead a team of 2-3 AP Specialists and manage all aspects of the accounts payable functions, ensuring payments are processed accurately and on time. This includes overseeing invoice receipt and processing, payment disbursements, vendor management, using a large ERP system, and managing the annual 1099 process.

Education and Experience Required

  • Bachelor’s degree in Accounting, Finance, or a related field preferred, or 10+ years of relevant experience in a nonprofit or corporate environment.
  • Experience managing a high-volume, full-cycle payables processing system, with strong knowledge of debits and credits.
  • Strong interpersonal skills, initiative to drive action, and the ability to work under tight deadlines.
  • Ability to solve complex problems and develop effective solutions.
  • Excellent communication skills and the ability to build strong relationships with internal and external stakeholders.
  • Task-oriented, with experience in corporate settings.
  • Knowledge of accounting principles, including bank and ledger account reconciliations.
  • Understanding of compliance with internal and external policies, regulations, and the importance of excellent customer service.
  • Exceptional time management skills.

Computer Skills Required

  • Experience with accounting software (Business Central or similar ERP system).
  • Advanced Microsoft Office skills.

Responsibilities

  • Oversee disbursements to vendors, subcontractors, award recipients, and employee reimbursements.
  • Lead the AP team in managing per diem requests, ensuring compliance with company policy and approval workflows.
  • Address and resolve any issues related to accounts payable processing.
  • Supervise AP team in research and correction of discrepancies, ensuring timely monthly vendor statement reconciliation.
  • Review and oversee the processing of daily payment batches accurately and on schedule.
  • Manage the upload of ACH/Wire and Check batches to the bank for disbursement.
  • Support all Business Central users (check portal and invoice entry), monitor system performance, and provide reporting data.
  • Lead the annual 1099 preparation, ensuring correct vendor setup and flagging.
  • Manage the Escheatment process.
  • Assist in monthly and annual accruals, ensuring correct coding.
  • Ensure expense reimbursements are correctly coded per company policy.
  • Work closely with the Finance team to support daily operations.
  • Hire, train, mentor, and evaluate the AP team.
  • Foster a culture of accountability, collaboration, and continuous improvement within the AP team.
  • Ensure that all AP team processes are documented and maintained.
  • Evaluate and strengthen policies, procedures, and internal controls to prevent fraud, errors, and discrepancies.
  • Prepare monthly ad hoc reports.
  • Perform other duties as assigned.

About the Organization
We are a 501(c)(3) organization, alongside its 501(c)(6) companion organization, APA Services, Inc., with around 500 employees.

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