Job Description

Our client, a national distributor has an immediate opening for an Accounts Payable Clerk in their Chicago location. Responsibilities include completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices as well as undertaking the payment of all creditors in an accurate, efficient and timely manner. Our ideal candidate must be an analytical thinker with a high attention to detail and exceptional organization skills.

Duties Include:

  • Review invoices and requisitions for satisfactory payment approval
  • Clarify any questionable invoice items, prices or receiving signatures
  • Process and issue payment in compliance with financial policies and procedures
  • Ensure compliance with internal processes and controls by validating data-entry accuracy, general ledger coding, vendor/invoice legitimacy and documentation requirements
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports
  • Work with Procurement to resolve discrepancies between invoices and the purchase orders
  • Pays vendors by verifying federal id numbers; scheduling and preparing checks, ach payments or wire transfers; resolving invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos
  • Reimburse employees by receiving and verifying expense reports and preparing checks
  • Address vendor and employee inquiries including account research, correspondence and communications as required
  • Oversee the annual 1099 process
  • Generate reports detailing accounts payable status
  • Processing payroll by verifying all adjustments are properly accounted for and reconciling payroll at the end of the month during closing procedures
  • Maintain copies of vouchers, invoices or correspondence necessary for files


  • Bachelor’s Degree in accounting, Finance or Business-related field
  • 3+ year experience preferred
  • Advanced proficiency in MS Excel and MS Office required
  • Enjoys working in a start-up, fast-paced environment
  • Can handle confidential information
  • Ability to work independently in a highly organized manner
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Date Posted