Accounts Payable Assistant

Job Summary

Responsible for the day-to-day activities related to the processing of invoices and support of

accounts payables function of the company’s Exploration & Production businesses.

Responsibilities:

• Logging receipt of invoices from vendors.
• Working through the accounts payable dedicated inbox to organize invoices into different cost types (External, Internal, Intercompany).

• Entering invoices into SAP and matching against existing Purchase Orders.
• Methodically and systematically loading documents into the Companies in-house invoice forum tool.

• Managing the workflow for received invoices through the forum. Assigning staff of appropriate seniority and departments as approvers for invoices.

• Providing detailed follow-up to Senior management on the status of invoices in the accounts payable cycle not yet approved. Following up with approvers where necessary.

• Responding to vendor queries e.g., Statement reconciliations / Update on payments status’ / Assistance with rejected invoices.

• Assisting with expediting payments through the accounts payable cycle.
• Preparation, entry, and filing of bank journals.
• Liaising with Treasury to organise priority of expedited payments.
• Posting of invoices for which there is no associated purchase order (e.g. utilities and rent).
• Posting of other transactions for which there is no associated purchase order (e.g. petty cash, employee expenses and per diems).

• Posting of intercompany invoices.
• Supporting the Chief Accountant through month, quarter, and year-end reporting.
• Helping put together and maintain audit supports.
• Ad-hoc support to other departments within finance function.

Requirements:

• Degree in Accounting or Business Administration
• Previous experience working in a finance department.
• Previous experience working with SAP and Microsoft office tools.
• Strong analytical skills
• Extremely strong attention to process and detail
• Should be able to work independently.
• Ability to work with and communicate results and interpretations to a multi-disciplinary team.

• Excellent Written and Verbal Communication
• Pro-active approach to problem solving

Job Ref: RS