Accounting/Finance Admin

Accounting/Finance Admin

Location:Palo Alto,CA

Type / Shift:Contract Full-Time / Day Shift
Job Description
Title: Accounting/Finance
City: Palo Alto
State: CA
ZIP: 94301
Job Type: Contract
Hours: 40
Job Code:

Job Description:

  • Description:
    Entry Level Role:
    Provide accounting and finance-related support to the Supplier Enablement dept for duties as listed below.
    - Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
    - Communicate with internal & external clients and other staff members to explain and/or train on on boarding suppliers / validation process, and maintaining the supplier database in Oracle.
    - Review supplier requests & supporting documents for accuracy, compliance and validation.
    - Monitor activity within Supplier Coordinator Workbench & ServiceNow.
    - Communicate with vendors as needed to ensure documentation is accurate & information received is validated
    - Review & analyze transactions linked to a new supplier request.
    - Maintain Supplier Enablement desktop procedures in Confluence.
    - Ensure compliance with University policies, and federal regulations and requirements
    - Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others
    - Serve as a liaison to other departments to resolve supplier enablement issues.
    Requirements:
    Entry Level Role:

    Education & Experience:
    High School diploma or equivalent and two years’ work experience.

    Knowledge, Skills and Abilities:
    Knowledge of basic accounting procedures.
    Ability to operate computerized office applications and accounting systems.
    Ability to clearly and effectively communicate information to internal audiences and client groups.

    Certifications and Licenses:
    None
    PHYSICAL REQUIREMENTS*:
    Constantly perform desk-based computer tasks.
    Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
    Occasionally write by hand, twist, bend, stoop and squat.
    Rarely stand, walk, reach or work above shoulders and use a telephone.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
    WORKING CONDITIONS:
    May work extended hours during peak business cycles.
    WORK STANDARDS:
    Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
    Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative

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