Date Posted
Brea, CA
Salary Range
17.00 USD - 20.00 USD

General Position Summary

This position is responsible for performing as a Back-up for accounts payable and receivable functions as well as other clerical accounting duties.

Essential Job Functions

Accounts Payable – 85%

  • Provides COGS and Expense payable information to the outsource service agent.
  • Audits invoices against purchase orders and research discrepancies; forward to management for payment approval.
  • Records the payment information into GP by coding for general ledgers and files invoices.
  • Prints Aging Reports to verify payment dates and pay periods.
  • Files a copy of accounts payable checks.
  • Prepares commission checks monthly.
  • Answers all vendor inquiries.
  • Keeps invoice and reimbursed expense balance on appropriate reports.
  • Conducts Cash Disbursement Reports to review and submits for approval to Manager.
  • Arranges bank transfer among affiliates.
  • Reconciles aging payables for month end closing.
  • Prepares and files monthly/quarterly/yearly Sales Tax and reconciles general ledgers for each state; maintains files.

Other & Miscellaneous - 15%

  • Seeks constant improvement, more efficient and less expensive ways and means in work processes.
  • Performs special projects and other miscellaneous duties as assigned by supervisors.
  • Maintains high ethical standards in the workplace.
  • Reports all irregular issues and problems to supervisors for solution.
  • Maintains good communication with supervisors, office staff members and outside contacts.
  • Complies with all company policies and procedure.
  • Responsible for maintaining a clean and safe work area.

Job Dimensions (skills, knowledge & abilities)

Essential Job Dimensions

Accuracy, Attendance & Punctuality, Attention to Detail, Bookkeeping, Clerical, Communication: Speaking, Reading and Writing English, Confidentiality, Dependability/Reliability, Flexibility/Adaptability, Initiative, Listening & Understanding, Math Skills, Monitoring/Control, Multi-Tasking, Office Equipment Usage, Order Processing, Personal Computer Usage, Planning & Organizing, Problem-Solving, Team Participation, Time Management, Typing Skills


Education & Work Experience

  • High School diploma; or equivalent combination of education and experience.
  • Between two to four years of previous experience in a similar position.