Accounting Clerk

Summary
This position is responsible for handling General Accounting duties, Account Payable/Account Receivable.

Responsibilities

• Accounts Payable
  • Calculates, posts, checks and verifies invoices and business transactions.
  • Prepares weekly and rush payments to vendors with various payment methods, such as checks, Electronic Funds Transfer (EFT) and online payments.
  • Perform Accounts Payable clerical tasks such as reviewing, posting bills, communicating with vendors,preparing checks.　
  • Checks, verifies expense reports and issues checks.
  • Posts accounts payable entries.
  • Processes wire transfer, ACH and other transactions via bank website.
• Accounts Receivable
  • Enters, applies and posts daily cash receipts such as cash, checks, wire transfers, credit cards to invoices in the system.
  • Processes any debit/credit AR adjustments in the system.
  • Posts accounts receivable entries answers inquiries and follows up, as necessary.
  • Prepares and monitor AR aging reports and communicates with the Accounting Manager and the Accounting Assistant Manager regarding past due balances.
• General Accounting (Under the direction of the Accounting Manager and the Accounting Assistant Manager assist with the following tasks)
  • Register the vendor and customer information on accounting system.
  • Performs Month-End and Year-End closing by reviewing the unapplied document report, the financial charge report and Tribal balance summary report; running the paid removal transaction report; emailing, printing, reviewing and mailing out statements to customers.
  • Prepares and submits accounting and financial related documents to the Management and accounting company.
  • Creates monthly journal entries and posts in/to accounting system.
  • Makes monthly schedule for each account and reconciles with Monthly Financial Statement.
  • Performs bank reconciliations.
  • Prepares and handles audit related works and coordination with the vendor including development of related documents.
  • Prepares reports for Parent Company and responds inquiries from the Parent Company and Sister Companies.
  • Manages assets of the Company.
  • Ensures accounting data from the Forwarding and Warehousing Division are entered into accounting database/system in order to manage profits on monthly basis, and prepares monthly reports.
  • Reviews, sorts, rearranges P/L data and submits the data to the Accounting Assistant Manager for review.
• Other
  • Seeks constant improvement, more efficient and less expensive ways and means in work processes.
  • Maintains high ethical standards in the work place.
  • Reports all irregular issues and problems to the Supervisor/Assistant Manager for solution.
  • Maintains good communication with managers, coworkers and outside contacts.
  • Complies with all company policies and procedures.
  • Responsible for maintaining a clean and safe working area and organizing data and documents.
  • Performs special projects and other miscellaneous duties as assigned by the Supervisor/Assistant Manager.

Qualifications

• Associate degree (A.A.) in Accounting or equivalent from two-year college or technical school; or 1－3 years of related experience and/or training; or equivalent combination of education and experience.
• Attendance & Punctuality, Communication, Flexibility/Adaptability, Initiative/Follow Through, Problem Solving, Time Management
• General office equipment including phones, fax, copier, personal computer, printer, scanner, etc.
• Software includes the use of Windows operating system, MS Office, and Accounting (Microsoft Dynamics)