Summary This position is responsible for handling General Accounting duties, Account Payable/Account Receivable.
Calculates, posts, checks and verifies invoices and business transactions.
Prepares weekly and rush payments to vendors with various payment methods, such as checks, Electronic Funds Transfer (EFT) and online payments.
Perform Accounts Payable clerical tasks such as reviewing, posting bills, communicating with vendors,preparing checks.
Checks, verifies expense reports and issues checks.
Posts accounts payable entries.
Processes wire transfer, ACH and other transactions via bank website.
Enters, applies and posts daily cash receipts such as cash, checks, wire transfers, credit cards to invoices in the system.
Processes any debit/credit AR adjustments in the system.
Posts accounts receivable entries answers inquiries and follows up, as necessary.
Prepares and monitor AR aging reports and communicates with the Accounting Manager and the Accounting Assistant Manager regarding past due balances.
General Accounting (Under the direction of the Accounting Manager and the Accounting Assistant Manager assist with the following tasks)
Register the vendor and customer information on accounting system.
Performs Month-End and Year-End closing by reviewing the unapplied document report, the financial charge report and Tribal balance summary report; running the paid removal transaction report; emailing, printing, reviewing and mailing out statements to customers.
Prepares and submits accounting and financial related documents to the Management and accounting company.
Creates monthly journal entries and posts in/to accounting system.
Makes monthly schedule for each account and reconciles with Monthly Financial Statement.
Performs bank reconciliations.
Prepares and handles audit related works and coordination with the vendor including development of related documents.
Prepares reports for Parent Company and responds inquiries from the Parent Company and Sister Companies.
Manages assets of the Company.
Ensures accounting data from the Forwarding and Warehousing Division are entered into accounting database/system in order to manage profits on monthly basis, and prepares monthly reports.
Reviews, sorts, rearranges P/L data and submits the data to the Accounting Assistant Manager for review.
Seeks constant improvement, more efficient and less expensive ways and means in work processes.
Maintains high ethical standards in the work place.
Reports all irregular issues and problems to the Supervisor/Assistant Manager for solution.
Maintains good communication with managers, coworkers and outside contacts.
Complies with all company policies and procedures.
Responsible for maintaining a clean and safe working area and organizing data and documents.
Performs special projects and other miscellaneous duties as assigned by the Supervisor/Assistant Manager.
Associate degree (A.A.) in Accounting or equivalent from two-year college or technical school; or 1－3 years of related experience and/or training; or equivalent combination of education and experience.
Attendance & Punctuality, Communication, Flexibility/Adaptability, Initiative/Follow Through, Problem Solving, Time Management
General office equipment including phones, fax, copier, personal computer, printer, scanner, etc.
Software includes the use of Windows operating system, MS Office, and Accounting (Microsoft Dynamics)